Job Description Summary

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally. Join us, the future is ours to shape!

In this role, you’ll provide high quality administrative, operational, and communication support to the Country Head and Sandoz Division. This role ensures smooth coordination of executive activities, efficient office operations, and streamlined administrative processes. The Executive Assistant acts as the central point for executive scheduling, travel, communication, event coordination, and office management which will enable effective leadership operations, compliance with company standards, and a productive work environment.

Job Description

Your Key Responsibilities:

Your responsibilities include, but not limited to:

• Provide comprehensive executive support to the Country Head, including calendar management, meeting coordination, travel arrangements, and expense processing.

• Lead meeting preparation and documentation, including material circulation, planning, and accurate minute‑taking with follow‑up and closure of action items.

• Coordinate senior management and VIP visits, collaborating with cluster, regional, and global executive assistants to ensure professional execution.

• Plan and execute major company events, including two Sales Conferences annually and internal engagement activities through the Social Committee.

• Manage and enhance administrative systems and processes, introducing improvements that strengthen efficiency, compliance, and office operations.

• Provide guidance on internal procedures and policies, supporting associates and stakeholders with administrative requirements and service needs.

• Oversee logistics, procurement, and office operations, including travel bookings for associates, office supplies management, purchase processing, and facility readiness.

• Coordinate and manage administrative projects, supporting design, planning, implementation, and communication to ensure seamless execution.

What you’ll bring to the role:

Essential Requirements:

• Proven Executive Assistant experience supporting senior leaders with confidential, high‑accuracy executive support.

• Highly organized and detail‑oriented, with strong skills in calendar, travel, and expense coordination.

• Strong collaborator with the ability to partner effectively across Sales, Marketing, Medical, IT, Compliance, Finance, and P&O.

• Skilled in project and event management, delivering meetings, conferences, and administrative projects on time.

• Excellent communication and documentation skills, including accurate minutes, agendas, and action tracking.

• Experience managing corporate events, including sales conferences, engagement activities, and VIP visits.

• Process‑driven mindset, able to streamline workflows and improve administrative efficiency.

• Proficient in office operations and procurement, including inventory, purchasing, and maintaining office readiness.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!

Join us!

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

#Sandoz

Skills Desired