Office Manager

Rycon Construction is an employee-owned company (ESOP) that provides construction management, general contracting, and design-build services nationwide. An ENR Top 400 Contractor, ENR Top 100 Green Contractor, and BD+C Top 150 Contractor with nine offices, Rycon specializes in new construction, renovations, and adaptive reuse projects. From large-scale developments to small, fast-track interior fit-outs, Rycon is equipped to deliver a comprehensive range of services across all project types. Rycon’s portfolio includes projects in healthcare, higher education, industrial/warehouse, commercial, multi-unit residential, food service/dining, retail, financial, self-storage, governmental, and LEED facilities. We have an in-house Architectural Woodwork & Specialty Fabrication Division that ships/installs nationally.

We are seeking an experienced Office Manager at our Charlotte, NC office.

What you will do:

• General support of the project teams from commencement to completion.
• Help to develop a document control log and set up the current documents in an electronic file or web-based data file that are easily updated and accessible as directed by the leadership team. Update logs and files regularly to contain the most recent documents.
• Schedule meetings and appointments as requested.
• Coordinate with corporate IT department on current stock of IT equipment and the distribution of it to new hires starting with the division.
• Coordinate as needed with corporate accounting, HR, and Marketing.
• Subcontractor Certificate of Insurance tracking and maintenance.
• Complete weekly payroll on corporate system for all employees of the CLT office.
• Perform other miscellaneous administrative tasks as needed such as copying documents, arranging for mail or overnight deliveries of documents and correspondence, preparing job files, filing project documents, and other tasks as so directed by the members of the Operations team.
• Assist with the closeout of a completed project including submission of all closeout documents and distributing the punch list as directed by the Project Manager.
• Provide support for Estimating department including but not limited to ordering drawings, collecting bids from subcontractors, getting pricing on items as directed
• Order all office supplies and equipment.
• Confirm that items are invoiced correctly and paid on time.
• Process and submit, through DocuSign, credit card invoices for the leadership team.
• Plan in-house or off-site activities, including but not limited to, parties, celebrations, meetings and conferences.

What you will need to be successful:

• Minimum of five (5) years’ recent office experience with a construction company.
• Ability to multi-task and prioritize work in a fast paced, high volume environment.
• Strong organizational skills.
• Excellent telephone and written skills.
• Computer skills required – Microsoft Office Suite (Word, Excel and Outlook) and Procore Construction Software.
• Cordial disposition with a team attitude.
• Experience in the construction industry is required..

At Rycon Construction, Inc. we believe outstanding employees build the foundation necessary for excellence in business. It is with this belief that we are always looking for the best qualified and most talented employees to become part of our team. Rycon offers advancement opportunities along with an excellent salary and benefits package that includes, medical, dental, vision, ESOP (Employee Stock Ownership Plan) and 401(k). Qualified candidates will be required to submit to a background screening upon acceptance of an offer. 

Rycon Construction Inc. is an Equal Opportunity Employer.

ATTENTION - All third-party agencies, headhunters and recruiters:

Rycon Construction is not accepting candidate submission by unsolicited third parties to any company email address. All unsolicited candidates will be rejected, and Rycon Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Rycon Construction will not be obligated and will not under any circumstances pay any fees to said third party candidates in an unsolicited manner.

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of Rycon’s Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.