Part-Time Administrative / Executive Assistant (Temporary)

Location: Remote (Tampa Bay, FL)

Schedule:

• Part-Time; Hours to be set upon hire.
• Generally standard business hours; based on organizational needs
• Temporary assignment with potential for consideration beyond the initial period

Pay: $17-$27 per hour (based on experience)

Reports to: Chief Executive Officer

Classification: Non-Exempt | Hourly | Temporary

Position Overview

The Part-Time Administrative / Executive Assistant provides temporary administrative and executive support to the Chief Executive Officer during a defined transition period. This role supports executive operations through calendar coordination, logistics, document and task management, and general administrative duties. This is a temporary, part-time position with the potential for consideration beyond the initial period based on organizational needs and performance.

Please Note:

Management reserves the right to change or otherwise modify the functions of this job in order to meet the needs of the organization. Additional duties may also be assigned. Consideration will be given to make reasonable accommodations for individuals with disabilities.

Essential Duties & Responsibilities

Executive & Administrative Support

• Answer phones and serve as an initial point of contact, responding professionally to internal and external inquiries
• Provide direct administrative support to the CEO, including proactive calendar management, meeting scheduling, and coordination of appointments
• Coordinate travel arrangements and logistics for the CEO, including flights, lodging, itineraries, and preparation of materials

Meeting & Office Support

• Order food and refreshments for meetings and events as needed
• Order office and meeting supplies and assist with maintaining organized workspaces
• Support meeting preparation through document assembly, formatting, and follow-up tracking

Calendar, Task & Deadline Management

• Track tasks, deadlines, and action items to ensure timely follow-through on executive priorities
• Assist with document management, including drafting, editing, filing, and version control
• Maintain organized digital filing systems

Contract & Document Tracking

• Track contracts, agreements, and key renewal or expiration dates
• Maintain logs and reminders related to contracts, compliance documents, and deadlines

Qualifications

• High School Diploma or equivalent required. Bachelor's Degree preferred.
• 2+ years experience in an administrative, executive assistant, or similar support role
• Proven experience supporting senior leadership or executives
• Strong organizational skills with exceptional attention to detail
• Ability to manage schedules, deadlines, and competing priorities effectively
• Excellent written and verbal communication skills
• High level of discretion when handling confidential information
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, Teams)

Skills & Attributes

• Professional, service-oriented demeanor
• Strong follow-through and reliability
• Ability to anticipate needs and work independently
• Flexible and adaptable in a fast-paced, transition-focused environment

Preferred

• Experience supporting nonprofit or mission-driven organizations
• Experience in transition, interim, or change-management environments

About Ronald McDonald House of Tampa Bay:

At Ronald McDonald House of Tampa Bay, our mission is to provide essential services that remove barriers, strengthen families and promote healing when children need healthcare.

Ronald McDonald House Charities of Tampa Bay (RMHCTB) has been working to improve the health and well-being of children and their families since 1980. Our primary program, the Ronald McDonald House, provides a place to stay for families that have children receiving medical treatment at Tampa Bay hospitals and outpatient centers. RMHCTB operates 4 Ronald McDonald Houses in Tampa Bay, 3 located in St. Petersburg and 2 located in Tampa.

The successful candidate will be required to meet our pre-employment background screening requirements.