Billing Specialist

RLS Logistics

RLS Logistics is a nationally recognized cold chain logistics provider offering LTL and TL transportation, cold storage warehousing, and e-commerce fulfillment services. Founded in 1968, we are a family-owned company experiencing rapid growth and looking for energetic, hardworking individuals to join our team.

“Here at RLS we are excited about the direction our company is headed, and the main reason is because of our team members. RLS does not make a product—we provide a service, and the level at which we provide those services is a direct reflection of the strength of our team.”

— Russell Leo

The Role

As a Billing Specialist, you will be responsible for the accurate and timely billing of transportation services. This role works closely with operations, dispatch, and accounting to ensure all freight charges are billed correctly, documentation is complete, and discrepancies are resolved efficiently.

What You’ll Be Doing

• Prepare, review, and process customer invoices for transportation services

• Verify billing accuracy using load details, rate confirmations, contracts, and delivery documentation

• Ensure invoices are submitted timely and in accordance with customer requirements

• Resolve billing discrepancies, short pays, and customer inquiries

• Maintain organized and accurate billing records and supporting documentation

• Work closely with dispatch, operations, and accounting teams to resolve issues

• Assist with month-end billing close and reporting as needed

• Ensure compliance with company policies and customer agreements

• Perform other duties as assigned; teamwork is essential to getting the job done

What You Need to Succeed

Education: High School Diploma or GED required; Associate degree preferred

Experience:

• Billing, accounting, or transportation/logistics experience preferred

Skills & Abilities:

• Strong attention to detail and accuracy

• Proficient in Microsoft Excel and general computer applications

• Ability to manage multiple tasks and meet deadlines

• Strong communication and problem-solving skills

• Experience with transportation management or accounting software is a plus

Work Environment & Schedule

Environment: Office-based position; this role is not remote and reports onsite full time

Location: Newfield, NJ

Schedule: Standard business hours, Monday–Friday (may vary based on operational needs)

Benefits

• Medical and Dental Insurance

• Paid Time Off (PTO)

• 401(k) with company match

• Team member recognition awards

• Education and development opportunities

Reporting Structure

Reports to: Transportation Operations Manager
Direct Reports: None

RLS Logistics is an Equal Opportunity Employer (EOE)