Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

In this position, you will play a crucial role in supporting the efficiency and effectiveness of our Talent Acquisition organization. This position requires an individual with a keen appetite for learning, problem solving, and process improvement. The successful candidate will collaborate closely with the rest of the Recruiting Operations team and the broader Talent Acquisition organization to maintain and optimize large-scale recruiting programs and systems.

• System Maintenance and Optimization
  • Ensure seamless use of recruiting systems, troubleshoot issues, and provide ongoing support for system users
  • Provision access and licensing for tools such as the Applicant Tracking System (iCIMS), LinkedIn Recruiter, HackerRank, and Indeed
  • Collaborate with the rest of the Recruiting Operations team and the People Systems team to implement and optimize recruiting systems, including the ATS and other recruiting tools
  • Provide basic reporting and auditing of data cleanliness to ensure data integrity of system
• Program Management and Administration
  • Maintain constant project and program support including but not limited to quarterly job description audits, pay transparency compliance, team newsletters, and managing the team inbox and calendar
  • Perform regular experience audits to ensure all recruiting programs, processes and workflows are running as designed
  • Handle administrative tasks efficiently and accurately to support the Recruiting Operations team
• Enablement and Training
  • Onboard new members of Talent Acquisition and provide training on systems and process
  • Support skills development training for TA on new ATS features, AI tools, and recruiting systems to optimize usage and team efficiency
  • Lead training with Recruiting Operations and other stakeholders on current processes and change management for future system/process improvements
  • Build presentation decks and training materials for Talent Acquisition or the business as needed
• Collaboration and Communication
  • Work closely with the Talent Acquisition organization and cross-functional partners to understand their needs and requirements
  • Serve as a point of contact for internal stakeholders and external candidates regarding system-related inquiries
  • Communicate effectively with team members to ensure alignment on system or process changes

• Minimum of 3 years of experience in a high-paced corporate environment
• Minimum of 2 years of experience in a customer service or administrative role
• Bachelor’s degree or equivalent experience preferred
• Strong aptitude for problem solving, learning, and adapting to the latest technologies and systems
• Experience with recruiting processes and systems, iCIMS experience is a plus
• Excellent verbal and written communication skills
• Comfortable working in an environment with constant change and evolving priorities
• Ability to collaborate cross-functionally with Talent Acquisition, People Systems, People Operations, Global Mobility, Enterprise Technology, and Legal

Salary Range for Normal, IL based applicants: $71,000-$88,800 (Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [email protected].

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

Please note that we are currently not accepting applications from third party application services.