Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

About George R. Brown School of Engineering and Computing:
The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (U.S. News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment.
We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; and to accelerate progress in building a faculty and staff who are diverse in background and thought. We support an inclusive environment that fosters interaction and understanding within our diverse community.

Position Summary:
The Department of Electrical & Computer Engineering has an open Research Administrator II position. This position supports the Principal Investigator (PI) by managing the administrative and financial components of research proposals and grants. Responsibilities include ensuring compliance with sponsor and institutional guidelines, developing and monitoring budgets, maintaining financial records, coordinating submissions with the Office of Sponsored Research (OSR), tracking expenditures, and ensuring accurate documentation throughout the grant lifecycle.

Ideal Candidate Statement:
The ideal candidate should have strong expertise in research proposal preparation, ensuring compliance with formatting and submission guidelines. They should excel in budget development and justification, with the ability to prepare cost-sharing forms when needed. Attention to detail, organizational skills, and familiarity with research funding processes are essential.

Workplace Requirements:
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $63,100 – $70,000
*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor’s Degree

  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted

• 2+ years of experience in a college or university setting

  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs

• Attention to detail

• Organizational skills

• Customer service

• Problem-solving

Essential Functions:

• Advises the Principal Investigator (PI) on administrative requirements in proposal preparation and ensures guidelines are followed for proposal formatting and submission requirements

• Develops and finalizes budgets and budget justifications with the PI

• Prepares forms for cost sharing, if applicable

• Monitors compliance with agency and University regulations regarding submissions; verifies all financial information

• Ensures subcontract statements of work, budgets, and budget justifications are received and approved by the PI

• Verifies Cayuse records are complete and accurate and works with OSR for submission to sponsors

• Coordinates and reviews account setup; reviews, tracks, and approves expenditures; monitors budgets; provides data for financial and progress reports as needed

• Works with faculty to ensure all charges are allocated properly

• Identifies the need for and requests no-cost extensions

• Participates in account closeout activities

• Serves as a liaison with OSR and RCA

• Manages and maintains records, files, and reports

• Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

 Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.

 If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.