What you'll do

As an Office Manager at Regnology, you will play a key role in ensuring the smooth and efficient daily operations of our office. You will be the central point of contact for all office-related activities, including facilities management, vendor coordination, office supplies procurement, and supporting both internal teams and external visitors. The role requires a proactive and hands-on approach, excellent organizational skills, and the ability to manage multiple responsibilities while maintaining a high level of service. 

• Overseeing daily office operations: mail handling, visitor reception, meeting room setup, and vendor coordination (cleaning, repairs, utilities).
• Managing office supplies and IT equipment inventories (laptops, peripherals).
• Acting as primary contact for office-related matters with landlords, suppliers, and internal teams.
• Processing invoices and handling phone/email support requests, particularly during peak periods.
• Organizing local office events, internal catering, and supporting administrative tasks for various departments.
• Ensuring compliance with health & safety protocols, managing recycling initiatives, and monitoring office efficiencies.
• Coordinating onboarding/offboarding logistics (access badges, IT equipment) and managing subscriptions.
• Tracking office usage and utility metrics (CO2 reporting) on a quarterly basis.

Why we should decide on you

• 5+ years of experience in office management, facilities coordination, or similar administrative roles.
• Strong organizational and multitasking skills, with a proactive and hands-on attitude.
• Experience coordinating vendors and service providers.
• High level of service orientation with excellent communication and interpersonal skills.
• Comfortable managing a variety of tasks, from daily office operations to supporting broader company initiatives.
• Familiarity with basic IT inventory management processes.
• Knowledge of office compliance and health & safety standards.
• Fluent in English; proficiency in additional languages is a plus.
• A self-starter who thrives in a dynamic and fast-paced environment, always looking for ways to improve processes and office efficiency.
• Located in Pune area, with availability for on-site attendance.

Why you should decide on us

• Let’s grow together, join our market leading SaaS company – our agile character and culture of innovation enables you to design our future.
• We provide you with the opportunity to take on responsibility and participate in international projects.  
• In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas. 
• Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.
• We are proud of our positive working atmosphere characterized by a supportive team across different locations and countries and transparent communication across all levels. 
• Together we're better - meet your colleagues at our numerous team events.