The VelociGene department is looking for a motivated, Sr Administrative Coordinator to provide administrative support to a team of 100+ individuals including VP, directors, managers, supervisors, and research staff. The ideal coordinator candidate needs to be extremely organized, detail-oriented, with the ability to learn quickly, work independently as well as with a team, and possess high-level time management skills. In this exciting role you will drive calendar management, managing meeting invites and all associated logistics and communications, coordinating travel and processing expenses, as well as other administrative and operational support for the department.

A Typical Day In The Role Might Look Like:

• Provide general administrative support to direct supervisor and various levels of management and staff within the VelociGene department and specialty lab.
• Maintain department and managerial staff calendars; including meeting invitations and all associated logistics (agenda items, invite and attendee lists, catering, etc.) while utilizing a basic understanding of department priorities and applying that knowledge to actively resolve conflicts.
• Help plan, coordinate, and execute departmental events, celebrations, and meetings, including all necessary logistics.
• Compiles and processes various departmental documents and correspondences.
• Coordinate and schedule guest speakers/visitors as requested, including travel, meeting coordination,
• Relays and resolves telephone and walk-in inquiries or other guests.
• Assist department employees with travel arrangements, conference registration, and expense reporting.
• Responsible for distributing incoming mail and coordinating external shipments.
• Orders, stocks, distributes, and takes inventory of office supplies as well as other specialty supplies as requested.
• Process forms, enters data, maintain records and generate reports as required.
• Serve as a key resource to provide information and answer inquiries regarding department operations and company policies and procedures.
• Build and maintain positive, professional relationships with all levels of department staff, employees, and external partners to ensure positive experience, facilitate communication, and successful task completion.

This Role May Be For You If :

• You are a collaborative teammate with proficient written and verbal communication skills, actively listens and builds relationships, demonstrates effective customer service, exhibits high attention to detail, has ability to interact with all levels of employees and maintain confidentiality.
• You demonstrate strong initiative and drive to complete tasks, enjoy working independently and within teams on multiple tasks or projects simultaneously.
• You anticipate and proactively adjust for challenges and roadblocks, understanding how/when to provide feedback and when to escalate to the right people.
• You are proficient in MS Office and have experience with SharePoint, Concur and teleconference systems with ability to learn new technologies quickly and easily.

This role requires an Associate or BA/BS, with BA strongly preferred. Minimum of 2 -4 years of relevant administrative experience in a fast-paced environment. Collaborative team player with excellent oral and written communication skills. Excellent organizational skills with demonstrated attention to detail. Ability to learn new technologies and systems quickly and easily. Proficient is all MS Office applications.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location.  In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.  For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together.  For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.
 

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions.  For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process.  Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly)