Areas of Responsibility and Job Requirements:

Supervises the day-to-day processing of property-related accounts payable and cash disbursement transactions and oversees the performance of the accounts payable department.

Responsibilities include, but are not limited to:

• Assigns properties to AP specialist
• Evaluates the performance of AP specialists
• Creates Avid pay profile for new properties
• Monitors Avid AP activity
• Resolves major departmental issues
• Reviews coding and amounts of invoices in Avid
• Enters/posts all approved invoices into Yardi
• Reviews monthly open payables report for all assigned properties
• Coordinates with management on timing of invoice payments
• Processes payments to Avid Pay
• Resolves vendor discrepancies and complaints on approved invoices in a timely fashion.
• Responds to Property Managers & management inquiries approved invoices
• Processes management fees, mortgage payments, and other “non-vendor” payments
• Processes internal bank transfers and external wire transfers
• Performs miscellaneous back functions, including but not limited to stop payments, positive pay file, and exceptions
• Provides proof of payment to various agencies
• Handles vendor correspondence on approved invoices
• Submits AP monthly bank reconciliation posting of all assigned AP transactions

Minimum Education Requirements:

• Bachelor’s degree

Minimum Years of Experience Required:

• 3+ years of comparable experience

Additional Knowledge, Skills and Abilities:

• Knowledge of Excel, MS work and general computer and office skills are required
• Must have excellent organizational and communication skills
• Experience with Yardi or similar industry related software is required
• Real estate experience, required

Competencies/Essential Job Functions:

This position consists mainly of light physical work. The position may require exertion of up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body. The role involves sitting most of the time.

The incumbent is required to have visual acuity to determine the accuracy and thoroughness of the work assigned or to perform an activity such as: preparing and analyzing data, reviewing data, view computer screens for extended periods of time, extensive reading, etc.

• This role frequently requires the incumbent to grasp, engage in repetitive movements with the wrist, hands, and fingers, typing for extended period of time.

• The role also requires incumbent to talk and hear, expressing or exchanging ideas by means of spoken work and the ability to receive detailed information through oral communication, and to make distinctions in sound.

 Work Environment:

The incumbent may occasionally be subject to noise sufficient to cause the worker to shout in order to be heard above the noise.

 Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this position at any time with or without notice.