Project Administrator
full-time•Fort Worth•$72k - $78k
About this role
Project Administrator
Department: Administration
Employment Type: Full Time
Location: Fort Worth, TX
Compensation: $72,000 - $78,000 / year
Description
The Project Administrator supports the operational and administrative needs of the RUTS project team, reporting directly to the Senior Project Manager. This role plays a key part in organizing project documentation, preparing invoice support materials, and tracking compliance to ensure accurate, timely coordination with Accounting.
Key Responsibilities
Responsibilities
• Assist Project Managers with preparing invoice support documentation (photos, COs, timecards, materials) prior to AR handoff.
• Prepare and submit prequalification packages and pre-bid forms.
• Maintain organized contract files and assist with subcontractor onboarding paperwork.
• Track COIs and subcontractor compliance items; flag issues to PMs.
• Coordinate internal project startup meetings and distribute agendas.
• Support project closeout documentation and organize digital turnover files.
• Maintain compliance checklist items (COIs, registrations, prevailing wage tracking, etc.) in coordination with the PM and Project Accountant.
• Track project schedules, compliance deadlines, and billing cycles using Outlook/Teams tools.
• Collect and organize backup documentation for monthly pay apps (lien waivers, certified payroll certs, etc.).
• Monitor and flag compliance gaps that impact pay app submission.
• Support preparation of documents required for Levelset filings.
• Other duties as assigned.
• Assist Project Managers with preparing invoice support documentation (photos, COs, timecards, materials) prior to AR handoff.
• Prepare and submit prequalification packages and pre-bid forms.
• Maintain organized contract files and assist with subcontractor onboarding paperwork.
• Track COIs and subcontractor compliance items; flag issues to PMs.
• Coordinate internal project startup meetings and distribute agendas.
• Support project closeout documentation and organize digital turnover files.
• Maintain compliance checklist items (COIs, registrations, prevailing wage tracking, etc.) in coordination with the PM and Project Accountant.
• Track project schedules, compliance deadlines, and billing cycles using Outlook/Teams tools.
• Collect and organize backup documentation for monthly pay apps (lien waivers, certified payroll certs, etc.).
• Monitor and flag compliance gaps that impact pay app submission.
• Support preparation of documents required for Levelset filings.
• Other duties as assigned.
Skills, Knowledge and Expertise
Required Skills & Experience
• 2+ years in a construction administrative or compliance role (heavy civil preferred).
• Familiarity with COI tracking, lien waivers, certified payroll logs, and project documentation.
• Proficient in Microsoft Office (Word, Excel, Outlook); comfort with project tracking tools.
• Strong attention to detail, organization, and documentation control.
• Ability to manage multiple tasks and deadlines independently.
Education
• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
• Equivalent experience in construction documentation or project administration will be considered.
Physical Demands / Work Environment
• Standard office environment with occasional jobsite visits as needed.
• Prolonged sitting; occasional bending, stooping, pushing/pulling, and twisting.
• Repetitive hand motions; frequent keyboarding and use of mouse.
• Occasional lifting and carrying of materials or files (up to 15 pounds).
• Mental demands include managing frequent interruptions, shifting priorities, and maintaining attention to detail under deadlines.
• 2+ years in a construction administrative or compliance role (heavy civil preferred).
• Familiarity with COI tracking, lien waivers, certified payroll logs, and project documentation.
• Proficient in Microsoft Office (Word, Excel, Outlook); comfort with project tracking tools.
• Strong attention to detail, organization, and documentation control.
• Ability to manage multiple tasks and deadlines independently.
Education
• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
• Equivalent experience in construction documentation or project administration will be considered.
Physical Demands / Work Environment
• Standard office environment with occasional jobsite visits as needed.
• Prolonged sitting; occasional bending, stooping, pushing/pulling, and twisting.
• Repetitive hand motions; frequent keyboarding and use of mouse.
• Occasional lifting and carrying of materials or files (up to 15 pounds).
• Mental demands include managing frequent interruptions, shifting priorities, and maintaining attention to detail under deadlines.
What you'll do
- The Project Administrator supports the operational and administrative needs of the RUTS project team, assisting with documentation and compliance tracking. Key tasks include preparing invoice support materials, maintaining organized contract files, and coordinating project meetings.
About Rangeline Group
Rangeline Group is a corporation that provides Wet/Hot Tapping, Line Stopping, Valve Inserting, Line Freezing and Specialty Concrete Pipeline Products & Services for almost 30 years.
We have performed these services throughout North America and continue to bring our experience across a wide spectrum of the industry to meet your needs.
Our focus has always been on the customer and we deliver solutions safely and cost-effectively. Let our highly skilled team of sales, support staff and technicians provide the expertise to make your next project a success!
Ready to join Rangeline Group?
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Frequently Asked Questions
What does Rangeline Group pay for a Project Administrator?
Rangeline Group offers a competitive compensation package for the Project Administrator role. The salary range is USD 72k - 78k per year. Apply through Clera to learn more about the full compensation details.
What does a Project Administrator do at Rangeline Group?
As a Project Administrator at Rangeline Group, you will: the Project Administrator supports the operational and administrative needs of the RUTS project team, assisting with documentation and compliance tracking. Key tasks include preparing invoice support materials, maintaining organized contract files, and coordinating project meetings..
Is the Project Administrator position at Rangeline Group remote?
The Project Administrator position at Rangeline Group is based in Fort Worth, Texas, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Project Administrator position at Rangeline Group?
You can apply for the Project Administrator position at Rangeline Groupdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.