Operations Coordinator

Peninsula Construction Inc., a division of Ramudden Global (North America), specializes in road safety infrastructure and installations that prioritize safety, efficiency, and environmental responsibility. Through a network of various brands and businesses, we offer a wide range of services designed to enhance road safety, streamline traffic management, and support critical infrastructure projects. From cutting-edge safety solutions to expert-led traffic control, we provide the expertise and innovation needed to tackle complex challenges. We bring a holistic approach to road safety infrastructure, always by prioritizing safety, efficiency, and environmental responsibility.

JOB SUMMARY

Reporting to the Operations Manager, the Operations Coordinator provides hands-on administrative and organizational support to drive the day-to-day effectiveness of the Operations department. By coordinating activities, maintaining operational documentation, and supporting streamlined workflows, this role ensures smooth and efficient operations. The Operations Coordinator partners with internal stakeholders and supports ongoing process improvements

RESPONSIBILITIES

• Ensure accuracy of time sheets daily.
  • This includes all personal and equipment that are recorded in the daily time sheets, under the correct phase of work and file number of each project.
  • Follow up with employees regarding missing or incomplete time sheets and correct errors prior to payroll cutoff.

• Prepare and compile weekly payroll batch files for hourly staff and deliver them to the Operations Manager according to schedule.

• Create and post equipment reports for accurate allocation of costs to project files.

• Scan and upload Job packages and enter them into the Operations folder

• Cross-reference Geotab logs with time sheets to verify the accuracy of recorded hours and equipment usage.
• Compile annual driver incentive reports based on Geotab data and driver performance metrics.
• Greet and assist visitors and manage incoming deliveries at the reception area.
• Process retail sales, including the preparation of packing slips and invoices.
• Create purchase orders (POs) for projects as required.
• Provide coverage for the Operations Manager during vacation or absence.
• Post daily schedules as required.
• Perform other duties as assigned by the Operations Manager.

QUALIFICATIONS

• Minimum: High school diploma
• 1+ year in operations, administrative, coordination, or support role

• Valid G driver’s license with a clean driving record.

• Strong communication and people skills with a results-oriented approach, sense of urgency, and effective problem-solving abilities.
• Organized, flexible and able to adapt to changing business conditions in a fast-paced work environment.
• Strong computer skills (Microsoft Office Excel) with the ability to learn and maintain skillset with new technology platforms.

Our Culture
We are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to still apply. You may be just the right candidate for this or other roles. 
We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. Our goal is to foster an inclusive organizational culture.