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Estates Co-ordinator
full-time•Darlington, London
About this role
An exciting opportunity for an Estates Coordinator to join our Estates team on a permanent basis. The role will be based out of our London office in 7DSQ.
Railpen currently occupy two offices across the UK, this role is to support our London office but travel to our Darlington office will be required on occasion.
Who we are
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds.
Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
To learn more about Railpen including our values, culture and purpose, visit our LinkedIn Life page here
The role
As the Estates Coordinator you will ensure our office spaces are a suitable environment for all Railpen colleagues, visitors and contractors to a standard that complies with all regulations and aligns to our values.
You will have Line Manager responsibilities for our current Front of House team of 3 people and ensure that our customer service / hospitality is to a very high standard.
Within this role, you will be responsible for coordinating the planned preventative maintenance schedule for all locations and general facilities maintenance including coordinating with external vendors for specialised maintenance and repair services, liaising with contractors regarding repairs and over seeing work completed and conducting regular inspections to ensure are offices and locations are safe, clean and well maintained.
The person
The successful candidate will have experience of working within a similar role and will be up to date with H&S regulations and requirements. You will be highly skilled in verbal and written communication and have excellent organisation skills with the ability to manage number of conflicting priorities.
We are looking for a person who is people-focused and who is able to engage with internal and external customers in a professional and efficient manner. The ability to multi-task is key along with having a positive attitude, a strong work ethic with a passion for going the extra mile.
Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. They’re what we stand for. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of ‘fair challenge’, align to the best interests of our members.
What we can offer you
Rewarding you
A competitive salary (depending on experience)
28 days annual leave plus bank holidays
Generous annual bonus plan
We provide membership of the Railways Pension Scheme, a Defined Benefit arrangement under which you get a pension for life and a lump sum when you retire, based on your length of service and pay
4x Life Assurance cover
Colleague referral scheme
Heath & Wellbeing
Private Medical Insurance
Employee assistance programme
Health cash plan
Eye care vouchers
Flu vaccination
Lifestyle
We support hybrid and flexible working along with very generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave
Buy and sell holidays
Give as you earn scheme
Paid volunteering days
Flexible half days leave
Electric vehicle leasing
Cycle to work scheme
Next Steps
Please apply for the apply button or visit Careers Page by 6th February 2026.
Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life
What you'll do
- As the Estates Coordinator, you will ensure office spaces meet safety and cleanliness standards while managing the Front of House team. You will also coordinate maintenance schedules and liaise with external vendors for repairs.
About Railpen
Railpen’s purpose is simple – to secure our members’ future.
We are responsible for over £34bn in assets on behalf of more than 350,000 members, providing market-leading pension administration and investment services for defined benefit (DB), defined contribution (DC) and hybrid schemes, including the Railways Pension Scheme – one of the UK’s largest, longest established, and intricate funds.
We are built on our heritage. Our history of helping everyday, hardworking people save for their retirement stretches back more than half a century. From our beginnings in 1965 as the pensions office for the British Rail Pension Scheme, we’ve innovated and evolved to serve the needs of the industry and the financial future of its workers.
We are committed to better member outcomes. Our role is delegated to us by our Trustee (the Railways Pension Trustee Company Limited or RPTCL), whose unwavering passion to put members’ interests first is integral to everything we do – from how we administer the schemes to how we select, structure and size investments to protect and grow the long-term value of members’ savings.
We are agile and innovative. Guided by integrity, the importance we place on collaboration, and our member-first approach, we work with policymakers and industry leaders to advocate for a progressive and supportive policy environment that helps us to secure our members’ future and shape a more sustainable pensions landscape.
We are different from the norm. We put every pound of profit towards paying members’ pensions securely, affordably and sustainably. We make this our mission. Our long-term mindset opens up investment opportunities over multiple decades that enrich communities and the environment, set new standards for innovation and contribute to a resilient UK economy.
We are Railpen.
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Frequently Asked Questions
What does a Estates Co-ordinator do at Railpen?
As a Estates Co-ordinator at Railpen, you will: as the Estates Coordinator, you will ensure office spaces meet safety and cleanliness standards while managing the Front of House team. You will also coordinate maintenance schedules and liaise with external vendors for repairs..
Is the Estates Co-ordinator position at Railpen remote?
The Estates Co-ordinator position at Railpen is based in Darlington, South Carolina, United States and London, United Kingdom. Contact the company through Clera for specific work arrangement details.
How do I apply for the Estates Co-ordinator position at Railpen?
You can apply for the Estates Co-ordinator position at Railpendirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.