Mission Support Specialist

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

QinetiQ is seeking a Mission Support Specialist to support a DHS client. This position provides key assistance to the RSC by providing management and administrative support in the following mission support areas: planning, finance and budget, logistics and procurement, human resources, records and files management, and/or office automation.

This position is responsible for several budget and planning-oriented tasks using various government systems in addition to the use and application of TRIRIGA. Additionally, this position assists with administrative tasks. This position draws on an understanding of program policies and procedures to develop and implement supplementary instructions for staff, and to complete various support functions.

Responsibilities

• Liaise with internal teams within the FOF PMO and external stakeholders such as OFAM, OSF, GSA, OFO, OIT and F&LD
• Perform TRIRIGA data validation, edits, and opportunity and project updates to include supporting requirements maturation from MCACONs to Opportunities to Projects
• Coordinate submission of electronic Funding Determination Tool (eFDT) submissions by all PMs
• Manage and review all Consolidated Financial Tool (CFT) submissions as related to Planning Out Year (POY), Order of Priority List (OPL) and Bipartisan Infrastructure Law (BIL) requirements and projects
• Assist with Strategic Resource Assessment (SRA) tool data maintenance, ingestion, exporting, reporting and training activities
• Lead Planning support efforts for assigned Region(s) by providing thought leadership and education for stakeholders regarding planning initiatives, processes and information
• Facilitate monthly regional planning meetings with stakeholders
• Perform Order of Priority List (OPL)/MCACON/opportunity/requirements data management
• Attend and contribute to monthly OFO-hosted Field Office calls
• Assist with taskings; work with FOF, OFAM and OSF tasking teams as well as FOF PMs and Embeds to complete tasking assignments
• Coordinate lease updates/tracking
• Track Project Change Requests (CR) to include submissions, status and approvals
• Provide meeting minutes for RSC meetings
• Run project reports in TRIRIGA; notify RSC of any projects that need assignments
• Prepare variety of recurring and ad hoc reports, including but not limited to, emergency contact lists, weekly work tracking spreadsheets, etc.
• Establish various procedures, processes, and policies as necessary
• Establish, maintain, and monitor a variety of records, including personnel files and records
• Respond to human resources questions when possible
• Assist in responding to and interacting with internal and external stakeholders
• Advise RSC on mission support issues; identify and propose recommendations to any issues or concerns
• Ensure that administrative procedures are being followed; communicate procedures and changes to staff
• Navigate and utilize relevant systems such as SharePoint and TRIRIGA
• Input data into various government databases
• Assist in responding to taskers assigned by headquarters
• Arrange training for maintenance personnel and maintain training records
• Provide back-up support to other mission support staff
• Provide production control for work orders when necessary
• Liaison between customer and OSF for facilities needs
• Provide administrative support to PIB Project Managers and Embedded Project Managers
• Track funding, invoicing, and services for operational contracts

Required Qualifications

• Bachelor’s Degree or equivalent and a minimum of 5+ or more years of experience in facility management is required.

• Ability to communicate clearly with a wide variety of stakeholders
• Ability to interpret and organize management directives and correspondence
• Possess strong communication skills, both written and oral
• Possess strong organization skills
• Ability to navigate government systems such as SharePoint and TRIRIGA
• Ability to exercise judgment in interpreting and adapting guidelines for documenting administrative actions
• Ability to communicate guidelines and processes to staff
• Ability to adapt to changing resources and requirements
• Possess strong interpersonal skills and customer service orientation
• Ability to anticipate procedural and administrative requirements of staff and customers
• Demonstrated proficiency in the Microsoft Office suite of programs (Outlook, Word, Excel, and PowerPoint)
• Ability to obtain and maintain a DHS Public Trust.

Pay Transparency

The salary range for this role is $64,400- $95,800 USD. The salary range provided is a good faith estimate representative of all experience levels. QinetiQ US considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.