Operations Associate I

Department: Finance

Employment Type: Full Time

Location: Purdue Research Foundation

Description

Responsibilities

• Process Accounts Payable and the Purdue University Discretionary Program.
• Maintain the JP Morgan Paymentnet system for all credit card platforms.
• Assist as backup processor for various Accounting areas.

• Accounts Payable-Discretionary Accounts
  • Assist University personnel with questions regarding policies, reports, and forms.
  • Process the daily Purdue University Discretionary, ensuring they adhere to the required policy guidelines.
  • Date stamp, monitor balances, and manage Authorized Signature files.
  • Process Accounts Payable checks according to schedule and review pending invoices for timely payment.
• Accounts Payable-General
  • Verify invoices for goods and services.
  • Enter accounts payable invoices in the accounting system and scan appropriate backup documentation.
  • Prepare vendor checks for mailing.
  • Serve as backup for AP Operations Associate II.
• Credit Card Platforms (Purdue University-Discretionary, PRF Classic, McClure Services, 516 Northwestern, Convergence, and Purdue For Life Credit Card management)
  • Set up new credit card requests for staff members as requested.
  • Update accounts; close, create, and update new reconciler’s information and apply temporary credit limit increases.
  • Create and update hierarchy, chart of accounts, merchant categories, and roll setup.
  • Assist PRF and University personnel with questions regarding policies, reports, and forms.
  • Monitor PRF employee card activity reviews/approvals.
  • Process monthly data uploads to finance accounting system.
• Maintain procedures and documentation concerning work processes.
• Other duties as assigned.

Required Skills, Knowledge and Expertise

• Ability to maintain confidentiality and utilize good judgment. 
• Excellent verbal and written communication skills. 
• Strong work ethic and ability to work effectively with peers. 
• Microsoft office skills required.

Required Education, Experience and Benefits Summary

• HS Diploma/GED required.
• College coursework is preferred.
• One or more years of experience in an office environment.
• Prefer experience as an account clerk and/or bookkeeper.

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $550 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance. 
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.