About this role
Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.
The Pensions Secretary and Governance Officer supports the Board of Trustees by organising meetings, preparing minutes and board packs, coordinating trustee logistics, managing action items, and ensuring smooth communication between the Board and Fund Administration. The role requires strong organisation, attention to detail, proactive problem‑solving, and the ability to uphold governance standards while maintaining confidentiality and accuracy in all board‑related processes.
Principle Accountabilities:
Secretariat
Organize Fund Administration Board of Trustees quarterly meetings.
Drafting and Preparation of Meeting Minutes.
Preparation and distribution of board meeting packs, action logs and trackers.
Link between Fund Administration and the Board of Trustees.
Ensure that Trustees meeting logistics are well arranged.
Ensure that Trustee's allowances are paid after the meeting.
Preparation of monthly performance Report.
Technical And Behavioural Attributes / Core Competencies
Ability to work with minimal supervision.
Proactive approach to duties.
Ability to provide alternative solutions.
Ability to stay abreast of legal, Governance, regulatory, and pension related developments in the law
Excellent organizational skills
Attention to detail.
Qualifications and Experience
Business Administration, Pensions and Insurance, Public Relations, or 1st Degree in Bachelor of Law (LLB)
Full Grade 12 Certificate
1-2 years' experience in any related field Experience in board secretariat, management
Strong legal and analytical skills
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
Other facts
About Prudential plc
We are Prudential.
For Every Life, For Every Future.
Prudential provides life and health insurance and asset management in Greater China, ASEAN, India and Africa. Prudential’s mission is to be the most trusted partner and protector for this generation and generations to come, by providing simple and accessible financial and health solutions.
We are headquartered in Hong Kong and have dual primary listings on the Stock Exchange of Hong Kong and the London Stock Exchange.
Visit our websites for more information:
Prudential plc: https://www.prudentialplc.com/
Prudence Foundation: https://www.prudentialplc.com/en/prudence-foundation
What you'll do
- The Pensions Secretary and Governance Officer supports the Board of Trustees by organizing meetings, preparing minutes, and ensuring smooth communication between the Board and Fund Administration. The role also involves managing action items and coordinating trustee logistics.
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