Real Estate Admin Specialist

PropHero is an AI-driven marketplace transforming property investment. Backed by global VCs and founded by McKinsey alumni, we’re expanding our team. Join our thriving, and flexible culture, surrounded by ambitious individuals driving change. At PropHero, we’re making property investment as simple as shares or ETFs—be part of the future we’re building!

We are value-driven!

🤝 BELIEVE: We have a contagious passion and entrepreneurial spirit.

🔍 CONNECT: We care for each other and create a “one-team” spirit.

📈 RAISING THE BAR: We push for exceptional performance and never settle for mediocrity.

🔥 OWN IT: We are owners no matter the circumstances.

🌐 DELIVER: We deliver meaningful, measurable outcomes driving a positive impact.

Do these values resonate with you? Keep reading!

How you will shape Prophero:

• Support the end-to-end administration of real estate transactions, including preparing, reviewing, organizing, and tracking contracts and related documentation.


• Coordinate operational processes across internal teams (sales, supply, legal, and operations) to ensure smooth execution and timely follow-ups.


• Maintain accurate records, contract databases, and internal trackers to ensure compliance, visibility, and operational efficiency.


• Assist with client and partner documentation, ensuring accuracy, completeness, and alignment with PropHero’s standards and processes.


• Identify opportunities to improve administrative workflows, documentation practices, and internal processes to support scale and operational excellence.

What you will bring to our team:

• Experience: 3+ years in an administrative, operations, or real estate support role, ideally with hands-on experience managing contracts or legal documentation.
  


• Strong attention to detail and proven ability to manage sensitive information with accuracy and discretion.


• Bachelor’s degree or equivalent experience (preferred).


• Excellent organizational and time-management skills, with the ability to juggle multiple priorities and deadlines.


• Strong written and verbal communication skills, enabling clear coordination with internal teams and external partners.


• Process-oriented mindset with a natural inclination to document, standardize, and improve workflows.


• Advanced English, as all our teams are distributed globally and we use English for all internal communications. 

What can we offer you:

🚀 Growth Mindset

We believe in pushing boundaries and embracing challenges. Whether it’s exploring new tools, improving processes, or taking on uncharted projects, we support a culture of curiosity and innovation where learning never stops.

🌎 A Diverse, Collaborative Team

Join a global team that celebrates diversity and thrives on collaboration. With team members from all over the world, we bring together unique perspectives, ideas, and experiences to create meaningful impact and drive innovation.

📚 Continuous Learning & Development

No matter your background or field of study, you’ll find endless opportunities to learn, grow, and contribute. Our open, transparent environment encourages the exchange of ideas, helping you unlock your full potential.

🌟 Career Growth in an Early-Stage Startup

Be part of a fast-growing startup with global ambitions. As we scale, so will your opportunities to take on more responsibility, shape our success, and advance your career.

💰 Competitive Compensation Package

We value your contributions and offer a competitive economic package to match your impact.

Diversity Statement

At Prophero, we are committed to fostering an inclusive and equitable workplace where diverse perspectives and backgrounds are not only welcomed but celebrated. We believe that diversity drives innovation and empowers us to build stronger connections with our clients and communities. 

Prophero is an equal opportunity employer and is dedicated to ensuring a hiring process free from discrimination based on race, ethnicity, gender, age, disability, religion, sexual orientation, or any other characteristic protected by law. Our mission is to create a workplace where everyone feels valued, supported, and empowered to achieve their full potential.