Recruiter — Always-On Pipeline & Bench Builder (Remote)

<h3><strong>About the Client</strong></h3><p>PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a recruiting operator who can build an always-on pipeline, maintain a ready bench, and prevent last-minute staffing gaps through structure, urgency, and ownership.</p><p>This is not a passive HR role. It’s for a high-output recruiter who treats staffing readiness as a business-critical function.</p><h2><strong>Why This Role Exists</strong></h2><p>The company’s current HR function is handling all HR + reactive recruiting. As the business scales, last-minute staffing changes make it hard to fill new accounts fast enough. This role owns recruiting and early retention for frontline roles end-to-end, ensuring the business always has ready-to-deploy talent.</p><h2><strong>What You’ll Own (Responsibilities)</strong></h2><p><strong>Always-on recruiting engine</strong></p><ul><li><p>Keep recruiting always-on (pipeline never goes cold)</p></li><li><p>Build workflows, checklists, and tracking to drive speed and consistency</p></li><li><p>Anticipate staffing gaps and coverage risks before they hit operations</p></li></ul><p><strong>High-volume sourcing</strong></p><ul><li><p>Source daily using both traditional and non-traditional channels (referrals, community outreach, grassroots networks, Facebook groups)</p></li><li><p>Maintain direct candidate communication through calls/texts and fast follow-ups</p></li><li><p>Test new sourcing channels and scale what works</p></li></ul><p><strong>Rapid screening &amp; conversion</strong></p><ul><li><p>Conduct high-volume phone screens focused on reliability, availability, commute feasibility, and attitude</p></li><li><p>Move candidates quickly from interview → offer → onboarding</p></li><li><p>Reduce drop-off through urgency, clarity, and consistent follow-up cadence</p></li></ul><p><strong>Bench management (ready-to-deploy talent)</strong></p><ul><li><p>Maintain a live bench of qualified, pre-screened, ready-to-deploy candidates</p></li><li><p>Segment bench by location, shift availability, and readiness status</p></li><li><p>Re-engage past applicants and former employees to keep the pipeline warm</p></li></ul><p><strong>Onboarding &amp; compliance execution</strong></p><ul><li><p>Own onboarding from offer acceptance through deployment readiness</p></li><li><p>Guide candidates through paperwork, app downloads, and compliance steps to prevent stalls</p></li><li><p>Coordinate background checks/fingerprinting and track clearance status with proactive escalation</p></li></ul><p><strong>Early retention &amp; workforce support</strong></p><ul><li><p>Run structured check-ins with new hires to reduce early attrition</p></li><li><p>Handle sensitive conversations with empathy and clarity</p></li><li><p>Partner closely with operations to align recruiting priorities with real-time demand</p></li></ul><p><strong>Reporting &amp; visibility</strong></p><ul><li><p>Provide weekly visibility on pipeline health, bench size, readiness levels, and speed-to-fill</p></li><li><p>Identify bottlenecks and continuously improve the recruiting machine</p></li></ul><h2><strong>Benefits</strong></h2><ul><li><p>100% remote</p></li><li><p>USD compensation</p></li><li><p>PTO (paid time off)</p></li><li><p>Local holidays</p></li><li><p>Direct work with the leadership team</p></li><li><p>High ownership and autonomy</p></li><li><p>Fast-paced environment with real impact</p></li><li><p>Growth opportunity as the company scales<br></p></li></ul>