Controller (US GAAP) — Build & Own Finance Systems (Remote)

<h3><strong>About the Client</strong></h3><p>PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a finance leader who can own the full finance function, bring order to complexity, and build systems that make the business audit-ready at all times.</p><p>This is not a bookkeeper role. It’s for a high-caliber finance operator who thinks like a CFO, executes like an elite controller, and builds infrastructure that scales.</p><h2><strong>Why This Role Exists</strong></h2><p>The business needs someone to fully own finance end-to-end: close, reporting, controls, cash, payroll coordination, AP/AR, systems, process design, and financial clarity for leadership. Over time, this person can help build and lead a finance team.</p><h2><strong>What You’ll Own (Responsibilities)</strong></h2><p><strong>Finance ownership &amp; close</strong></p><ul><li><p>Own full-cycle accounting: AP, AR, payroll coordination, treasury, month-end close, reporting, reconciliations</p></li><li><p>Maintain a clean general ledger with monthly reconciliations for every account</p></li><li><p>Ensure GAAP-compliant financials with strong documentation and discipline</p></li></ul><p><strong>Controls, structure &amp; audit-readiness</strong></p><ul><li><p>Build and enforce internal controls, approval workflows, and accountability systems</p></li><li><p>Create accounting calendars, checklists, SOPs, and standardized processes</p></li><li><p>Maintain an audit-ready posture: organized support, clean trails, consistent policy application</p></li></ul><p><strong>Reporting &amp; business insight</strong></p><ul><li><p>Deliver monthly/quarterly financial statements with commentary and variance analysis</p></li><li><p>Build dashboards for KPIs: cash, margins, labor metrics, budget vs actual, trends</p></li><li><p>Translate numbers into operational insight and action for leadership</p></li></ul><p><strong>Systems &amp; automation</strong></p><ul><li><p>Optimize and integrate tools (QuickBooks, Ramp, payroll systems, AP automation)</p></li><li><p>Reduce manual work through process redesign, templates, and integrations</p></li><li><p>Improve data integrity across finance workflows</p></li></ul><p><strong>Cash, forecasting &amp; strategic finance</strong></p><ul><li><p>Manage cash daily and create short and mid-term cash forecasts</p></li><li><p>Build budgets and rolling forecasts with department owners</p></li><li><p>Build models (3-statement, scenario/what-if, ROI, headcount/labor models, unit economics)</p></li></ul><p><strong>Tax &amp; external partners</strong></p><ul><li><p>Coordinate tax packages and filings with external CPAs; ensure organized readiness year-round</p></li><li><p>Understand core US tax concepts and multi-state exposure (as relevant)</p></li></ul><p><strong>Vendor management &amp; compliance</strong></p><ul><li><p>Manage vendor onboarding (W-9s, 1099s, COIs, renewals), invoice validation, and procurement controls</p></li></ul><p><strong>Longer-term leadership</strong></p><ul><li><p>Help hire, train, and manage remote/offshore finance support as the company scales</p></li></ul><h2><strong>What Success Looks Like</strong></h2><p><strong>First 60–90 days</strong></p><ul><li><p>Close is consistent and reliable, with reconciled accounts and clean reporting</p></li><li><p>Core workflows and controls are documented, repeatable, and enforced</p></li><li><p>Leadership has clarity on cash, margin, labor, and key operational drivers</p></li></ul><p><strong>6–12 months</strong></p><ul><li><p>Scalable finance infrastructure exists: approvals, SOPs, dashboards, forecasting cadence</p></li><li><p>Fewer surprises, better decisions driven by financial intelligence</p></li><li><p>Foundations in place to build a finance team around you</p></li></ul><h2><strong>Requirements</strong></h2><ul><li><p>Proven ownership of full-cycle accounting and month-end close in a fast-paced environment</p></li><li><p>Strong command of US GAAP fundamentals (accruals, deferrals, prepaids, amortization, reconciliations)</p></li><li><p>Experience building controls, workflows, SOPs, and scalable finance processes</p></li><li><p>Strong financial reporting skills (statements + narrative + variance + insight)</p></li><li><p>Hands-on systems experience (QuickBooks and modern finance stack preferred)</p></li><li><p>High integrity, discretion, and comfort handling sensitive information</p></li><li><p>Proactive “see it, fix it, systemize it” operating style</p></li><li><p>Excellent English communication (written + verbal)</p></li></ul><h2><strong>Nice to Have</strong></h2><ul><li><p>Multi-state complexity, services businesses, payroll-heavy environments</p></li><li><p>M&amp;A / diligence exposure (QoE support, data room prep, integrations)</p></li></ul><h2><strong>Benefits</strong></h2><ul><li><p>100% remote</p></li><li><p>USD compensation</p></li><li><p>PTO (paid time off)</p></li><li><p>Local holidays</p></li><li><p>Direct work with the leadership team</p></li><li><p>High ownership and autonomy</p></li><li><p>Fast-paced environment with real impact</p></li><li><p>Growth opportunity as the company scales<br></p></li></ul>