Job DetailsJob Location: Plano Campus - PLANO, TX 75093Position Type: Full TimeMission: To assist Christian parents by helping equip students to embrace biblical truth, strive for academic excellence, and model Christ-like leadership to influence their homes, churches and communities for Christ.

Employee Profile:

Spiritually, the employee shall possess characteristics that reflect:

Acceptance without reservation of the PCA doctrinal beliefs
A strong clear Christian testimony
A mature, godly spirit
A person of faith and prayer

Personally, the employee’s life shall reflect:

A lifestyle of biblical integrity
A spirit of dedication, commitment, flexibility, and responsiveness
The ability to listen and respond to counsel
High level of respect for, and courtesy of fellow employees and volunteers

Position Summary:

The Administrative Assistant to the Head of School provides high-level administrative, organizational, and logistical support to the Head of School. This role serves as a trusted partner in ensuring the effective day-to-day operations of the Head of School’s office while supporting the mission, vision, and values of Prestonwood Christian Academy (PCA).

The ideal candidate is highly organized, discreet, proactive, and relational—capable of managing complex schedules, sensitive information, and multiple priorities with professionalism, excellence, and a servant’s heart.

Duties and Responsibilities:

Executive & Administrative Support

Serve as the primary administrative support for the Head of School, managing calendars, scheduling meetings, and coordinating appointments across multiple stakeholders
Prepare correspondence, reports, presentations, and meeting materials with a high degree of accuracy and professionalism
Anticipate needs and proactively manage deadlines, follow-ups, and action items on behalf of the Head of School
Maintain organized digital and physical filing systems for records, communications, and confidential documents

Communication & Coordination

Act as a professional and welcoming first point of contact for the Head of School’s office, including parents, staff, board members, donors, and external partners
Facilitate communication between the Head of School and internal leadership, faculty, staff, and school committees
Draft and proofread internal and external communications, ensuring alignment with PCA’s tone, values, and brand standards

Meeting & Event Support

Coordinate logistics for meetings, leadership gatherings, board meetings, and special events as assigned
Prepare agendas, take meeting notes when needed, and track follow-up items to ensure timely execution
Assist with planning and coordination of campus-wide or leadership-level initiatives at the direction of the Head of School

Confidentiality & Professional Judgment

Handle sensitive and confidential information with the utmost discretion and integrity
Exercise sound judgment and professionalism in all interactions, particularly in matters involving personnel, families, or strategic initiatives

Mission & Culture Support

Support and promote the mission, vision, and biblical worldview of Prestonwood Christian Academy
Model PCA’s core values through collaboration, humility, excellence, and service

QualificationsQualifications/Skills:

Bachelor’s degree or higher preferred
3–5 years of administrative support experience, preferably supporting senior leadership
Exceptional organizational, time-management, and attention-to-detail skills
Strong written and verbal communication abilities
High level of discretion, professionalism, and emotional intelligence
Proficiency in Microsoft Office and Google Workspace platforms
Experience in an educational or faith-based organization
Familiarity with scheduling platforms, document management systems, and internal communication tools
Ability to manage competing priorities in a fast-paced environment
Spiritually mature Christian with a clear commitment to Christ and alignment with PCA’s Statement of Faith, Doctrinal Beliefs, and the Baptist Faith and Message
Servant-hearted, flexible, and team-oriented
Calm, poised, and solutions-focused under pressure
Approachable and relational while maintaining appropriate professional boundaries
Prestonwood Baptist Church member required

Physical, Mental Requirements and Work Environment:

Regularly sitting at the computer requiring repetitive finger motion and manual dexterity
Up to several hours of walking and standing during events
Subject to working more than required hours during certain event
Ability to manage multiple coinciding projects
Close visual acuity required for viewing a computer monitor, preparing and analyzing data and figures, transcribing and reading
Hearing – ability to perceive sounds at normal speaking levels with or without correction
Talking – expressing ideas by means of the spoken word to convey instructions to students, parents and other workers
Ability to communicate effectively, even in stressful situations
Professional appearance and dress required, as this person is often the “host” of PCA-wide meetings and events
Primarily inside, office environment with the exception of hosting or attending a few outside events throughout the year
Occasional lifting of 5 to 25 pounds