Precision Record Pressing is a leading vinyl record pressing company with multiple locations in the Greater Toronto Area. We believe our growth and success can be directly attributed to the emphasis we place on service, quality, and innovation and the involvement, commitment, and enthusiasm of our employees. 

We are currently looking for an ACCOUNTS PAYABLE CLERK to join our OAKVILLE team.  This is a full-time, permanent opportunity that will be responsible for the accurate, timely, and compliant processing of all vendor invoices and payments across multiple entities and currencies. We are looking for a positive, energetic person who is highly motivated and wants to work in a team environment!

Responsibilities

• Receive, review, and enter vendor invoices accurately in QuickBooks Enterprise
• Prepare and process vendor payments via cheque, EFT, wire transfer, and ACH
• Schedule payments in accordance with vendor terms and cash flow requirements
• Respond to vendor inquiries regarding invoices, statements, and payment status
• Resolve discrepancies related to pricing, quantities, and taxes
• Ensure all invoices follow established approval workflows prior to posting
• Reconcile accounts payable ledgers
• Reconcile AP-related CAD and USD bank accounts
• Reconcile vendor statements and investigate discrepancies
• Assist with employee expense reconciliations
• Support month-end close activities related to accounts payable
• Prepare expense accruals and ensure costs are recorded in the correct period
• Maintain AP tracking schedules and aging reports
• Assist with audit requests by providing accurate documentation and schedules
• Maintain accurate records across QuickBooks Enterprise and Google Sheets
• Ensure compliance with internal controls, accounting policies, and audit requirements
• Identify and recommend process improvements to increase efficiency and accuracy
• Perform other duties as assigned by the Finance Manager or Team Lead

Physical Demands

• Sedentary, office-based role that requires the ability to operate standard office equipment. 
• Position requires sitting at desk ¾ or more of day, walking short distances for less than ¼ of day
• Substantially repetitive movements of the arms, wrists, hands and/or fingers
• Required to have visual acuity to perform activities including but not limited to analyzing data and figures, viewing a computer screen, extensive reading

Requirements/Qualifications

• Minimum 2 years of dedicated accounts payable experience in a medium-sized organization
• Strong working knowledge of QuickBooks Enterprise
• Experience processing high volumes of invoices in a multi-currency environment
• Proficiency with Google Sheets and Microsoft Excel for reconciliations, tracking, and reporting
• Solid understanding of accounts payable best practices and internal controls
• A highly organized individual with excellent attention to detail
• Ability to work in a fast-paced environment with shifting priorities while managing multiple deadlines

As a condition of employment, the successful candidate will be required to submit a clear Criminal Record Check, at their own expense, prior to start date.

We thank you in advance for your application, however only successful candidates will be contacted. 

Precision Record Pressing is committed to and supports diversity and inclusion practices. We will accommodate any needs under the Ontario Human Rights Code (OHRC) and Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through the application and/or recruitment process, please contact [email protected] to allow opportunity for appropriate accommodations to be made. 

AI Use: We are artificial intelligence screening tools to help assess all applications against job requirements for initial application screening. All shortlisted candidates are viewed by hiring personnel. 

Role Transparency: This posting is for a new role. Shortlisted applicants may be kept on file for future vacancies.