Title: Executive Assistant - Operations

Location and Work Authorization: India (with flexibility to support global travel and schedules)

Position: Full-time

Posted on: January 27, 2026

Application deadline: February 26, 2026, 6 pm IST (Applications will be reviewed as they are submitted)

PxD is seeking a proactive, highly organized Executive Assistant to join the Operations team and provide dedicated administrative support to senior leadership. This role is perfect for someone who thrives in a fast-paced environment, takes ownership of complex workflows, and operates with discretion and professionalism. As a trusted partner to senior leadership, the Executive Assistant will help ensure smooth day-to-day operations and enable leaders to focus on strategic priorities.

Key Responsibilities

• Diary and calendar management: Proactively manage an Executive Director’s calendar across multiple time zones, prioritising meetings and ensuring effective use of time.
• Travel coordination and logistics: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Travel tracking and documentation: Maintain accurate travel logs, schedules, and related documentation for internal and compliance purposes.
• Executive support: Provide day-to-day administrative and coordination support, including preparation for meetings, follow-ups, and light document handling.
• Liaison and coordination: Act as a point of contact with internal teams, board directors, and external stakeholders, ensuring clear, timely communication.
• Collaboration with HR Operations: Work closely with and as part of the HR Operations group to ensure alignment across organizational support functions.
• Other administrative tasks: May be assigned additional administrative support duties as needed.
  
  

Profile

• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills in English.
• High levels of discretion, reliability, and sound judgment.
• Comfortable working across time zones and adapting to changing priorities.
• Proactive and anticipatory: Can foresee the senior leadership team’s needs and act without being prompted.
• Time and task management: Ability to juggle multiple priorities, deadlines, and competing requests efficiently.
• Tech-savvy: Comfortable with digital tools for calendar management, travel booking, document preparation, and communication.
• Problem-solving and resourcefulness: Can troubleshoot issues and find practical solutions quickly.
• Interpersonal skills: Builds strong relationships across teams, boards, and external stakeholders.
• Professionalism under pressure: Maintains composure and confidentiality in sensitive or high-stakes situations.
• Adaptability and flexibility: Comfortable handling changing priorities and shifting schedules with minimal disruption.
• Attention to protocol and etiquette: Maintains professional standards in all interactions, internally and externally.

How to apply:

To apply, please visit the PxD website and use the online application form to submit a CV, cover letter, and brief responses to the screening questions. Applications will be reviewed on a rolling basis until the application deadline of 26 February 2026, 6 pm IST.

PxD is committed to building an inclusive and diverse organisation. We don’t make decisions based on gender, gender identity, class, ethnicity, sexual orientation, or any other personal characteristics that are unrelated to the role. We understand that everyone has different lifestyles and we accommodate flexible working to make sure you are as productive and happy as you can be.

We will use any personal data you provide for recruitment purposes only.

About PxD:

PxD is a global non-profit that harnesses the power of technology, data science, and behavioral economics to provide targeted information to farmers in low and middle-income countries. Providing the right information to the right people in the right way and at the right time increases incomes, protects the environment, and improves well-being. We are evidence-based: we test our interventions with randomized controlled trials to prove our impact and cost-effectiveness, to simultaneously learn from and improve our service, and to demonstrate our value to funders and partners. There are few programmes in international development that are as demonstrably cost-effective as ours.