About this role
Corporate Fleet Manager Assistant
(Non-union/ Hourly)
Department: Fleet
Reports To: Fleet Manager
Location: Edwardsville, IL
FLSA Status: Non-Exempt
Pay Range + other compensation components: $18.00-20.00
Benefits: Medical, Dental, Vision, STD, Thrift, Life Insurance
Shift (if applicable): Weekdays, regular office hours
Position Overview
The Corporate Fleet Manager Assistant shall be responsible for, but not limited to, the following:
Key Responsibilities
- Bills of sales- Preparing and receiving (distributing copies/check(s) to accounting).
- Handling Illinois license plates:
- IRP license plates (applying for new and renewals)
- Trailer plates (applying for new and renewals)
- Illinois plates (applying for new and renewals)
- Requests for replacement plates
- Handling titles:
- Applying for new titles
- Filling out bills of sale
- Sending to locations to retitle
- Receiving and documenting
- Handling IFTA licenses and/or stickers.
- Entering some maintenance into database.
- Handling vehicle transfers.
- Assign unit numbers to all company vehicles.
- Handling toll and driving violations.
- Send out new company car paperwork.
- Scanning documents.
- Adding new/updating all information in the AS400.
- Handling fleet charges (maintaining spreadsheet, getting past dues paid).
- Handling Goodyear statements.
- Handling Michelin statements.
- Exporting vehicle information from AS400 to excel for reports for locations or in-house.
- Handling lease buyouts (making changes in AS400, titles, scanning).
- Answer emails and phone calls with any vehicle questions or needs from locations and/or accounting department.
- Converting lease packages.
- Handling recall notices.
Preferred Qualifications
- Prior experience with DOT/vehicle registrations
Required Skills/Abilities:
- Basic math and reading skills.
- Proficient in Microsoft Office Suites.
- Ability to work well with various databases.
- Ability to have good phone etiquette.
- Highly proficient with Excel.
- Strong computer skills.
- Strong organizational skills.
Required Soft Skills:
- Ability to work without direct supervision.
- Excellent verbal communication skills.
- Excellent leadership, interpersonal, and conflict resolution skills.
- Coachable and willing to learn.
- Ability to communicate effectively both verbally and in writing.
- Ability to multitask.
- Ability to work cross-functionally.
Competency
- Analytical skills for data interpretation.
- Strong communication skills for collaborating with various locations and personnel.
Working Conditions
- (S)he will be required to sit and stand for long periods of time.
- Will be required to lift and move large amounts of paperwork (boxes of files).
- Will be required to stoop, bend, and reach above the head and below the knees to file and retrieve data.
About Prairie Farms – “Farmer Owned. Locally Produced. Since 1938.”
We are a farmer-owned cooperative. This means we are owned and operated by over 800+ farm families who are critical members of society. They have selflessly taken on the tremendous task of producing nutritious, high-quality milk for a growing population, which requires being on the job 24/7, 365 days a year.
We have represented American agriculture since our founding in 1938. Many of our dairy farms are operated by several generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy - which means around-the-clock care!
Our Mission:
- To produce dairy products of the highest quality
- To conduct our business with professional integrity
- To exceed expectations of our customers and consumers
- To support our communities in a positive, sustainable manner
- To deliver exceptional patronage to our network of farm families
- To simply “do right” for our farm families, employees, and communities
EEO Statement
Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Other facts
About Prairie Farms Dairy, Inc.
Drink Local With Prairie Farms Dairy
Prairie Farms Dairy, Inc. is one of the largest and most successful dairy cooperatives operating in the Midwest and the South. Elements of the cooperative include nearly 600 farm families, 7,000 associates, 48 manufacturing plants, 100+ distribution facilities, and annual sales of over $4.6 billion.
Prairie Farms is a nationally recognized leader in the dairy industry known for milk flavor innovations and producing award-winning milk, cheese, ice cream, and cultured dairy products.
With headquarters in Edwardsville, Ill., the Prairie Farms distribution footprint covers over 30 percent of the United States; products are available in grocery chains, mass merchandiser stores, club stores, convenience stores, dollar stores, drug stores, schools, foodservice outlets, and warehouse distribution centers.
Prairie Farms has proudly adopted the U.S. Dairy Stewardship Commitment, affirming to our customers, our consumers and the global marketplace Prairie Farms' pledge to responsible dairy production as we nourish the communities we serve. For more information about the U.S. Dairy Stewardship Commitment, go to: http://commitment.usdairy.com.
Learn more about our dairy farmers and cooperative by visiting www.prairiefarms.com.
And don't forget to visit our coupon page https://www.prairiefarms.com/coupons for savings on many of award-winning dairy products!
What you'll do
- The Corporate Fleet Manager Assistant is responsible for managing vehicle registrations, handling titles, and maintaining fleet documentation. Additional duties include entering maintenance data, managing vehicle transfers, and responding to inquiries from locations and accounting.
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