About this role
It’s an exciting time in technology, and that buzz is felt throughout PetSmart! We are continuing to grow at a faster pace and we want to continue to provide best-in-class experiences for pets and pet parents.
Our Technology team has 6 different departments: Information Security, Service Delivery, Business Enabling Systems, eCommerce & Marketing Technology, Data and Stores, Services & Supply Chain.
Whether it’s online or in our stores, the work that the IT team does is instrumental in PetSmart’s success. We have a strategic and actionable plan underway and are looking for associates who are just as excited about it as we are.
About the Location
Associates at our Costa Rica office are eligible for hybrid work.
About the Job
Is your passion to lead technical programs that deliver solutions, focused on supporting a growing and dynamic business? Do you love pets and want to join your experience with enabling systems that help PetSmart be the trusted partner of Pet Parents and their pets?
PetSmart’s Information Technology is currently seeking a Project Coordinator to provide day-to-day coordination support for the key finance and administration activities in our delivery space.
RESPONSIBILITIES
PRIMARY FOCUS AREA #1: - Invoice & Budget
- Manage Program POs for tracking spend
- Coding invoices in SAP and maintaining paid invoices documentation
- Creating or Modifying purchase orders within SAP and corresponding excel documents
- Researching invoices as needed
- Attending monthly budget management meetings with program PMO as needed
ADDITIONAL FOCUS AREAS
FOCUS AREA #2 - Project Coordination
- Assist project teams with the administration of program Confluence sites
- Coordinate and schedule program workshops and meetings as needed (schedule rooms, resources and coordinate meals)
- Assist Program team in the updating and maintenance of project schedules
- Assist in deliverable sign-off and tracking
FOCUS AREA #3 – Resource Coordination
- Coordinate, maintain and execute onboarding/off-boarding procedures and materials
- Coordinate interview schedules for contractors
- Coordinate onboarding / off-boarding of project resources
FOCUS AREA #4 – Schedule Coordination
- Monitor and report on monthly employee and contractor time-tracking
- Maintain team calendar (vacations/travel/etc.)
- Coordinate key meeting logistics – attendees/locations/etc.
ADDITIONAL RESPONSIBILITIES NOT COVERED IN FOCUS AREAS
- Document and distribute workshop/meeting minutes, as required
- Provide administrative support (calendar management, expense management)
- Assisting Program PMO with other activities as required
EDUCATION & PRIOR EXPERIENCE NEEDED
- 2-4 years’ experience in a project coordinator role
- Experience working on large projects with multiple vendors
- Proficient in SAP invoice or similar ERP invoice management system
- Proficient in Microsoft Office products
- Knowledge in Microsoft SharePoint, Visio and Project a plus
- Excellent customer service orientation
- Organized, with strong attention to detail
- Effective interpersonal, verbal and written communication skills
- Team oriented/collaborative work style
- Works well in fast-paced environment
About the Culture
At PetSmart, we work hard to create a culture where every associate feels like they truly belong and we celebrate the unique stories, backgrounds, and experiences our associates share. These experiences not only bring new perspectives in shaping our Belonging culture but they’re core to PetSmart’s success.
Not sure if you meet 100% of the position requirements and whether you should apply? We’d still like to hear from you and encourage you to apply with us! You just may be the ideal candidate for this role, and if not this one, perhaps another position.
Our Costa Rica office offers outstanding amenities in a fun and rewarding workplace including:
- Soon you will be able to bring your pets to work!
- Free access to UltraPark gym facility
- Learn more about #LifeAtPetSmart here: https://www.lifeatpetsmart.com/life-at-petsmart/
- Check out Associate stories and share in some celebrations at PetSmart: https://www.blog.lifeatpetsmart.com/
- Will have medical, dental & vision benefits for all associates
- Offer paid time off including holidays and discretionary days
PetSmart provides an equal opportunity for all associates and job applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.
Other facts
About PetSmart
At PetSmart, we’ll do Anything for Pets. ❤️🐾 And the people who love them! Because we’re those people, too. Pets inspire and motivate us to bring our best selves to work each day. Our associates are devoted to ensuring that pets’ lives are happy and healthy. So, naturally, we’re devoted to ensuring that PetSmart is a happy and healthy workplace, too. Whether based in a store, salon, PetsHotel, distribution center, or at our home office, you’ll find yourself inspired and empowered to go further, reach higher, and make the most out of your #LifeAtPetSmart.
As the largest specialty retailer in North America, we’re proud to employ approximately 50,000 associates across 1,660+ stores, seven distribution centers, and two home offices. Through our work with PetSmart Charities® and PetSmart Charities of Canada®, we’ve helped 11 million pets find their forever homes, donated over $500+ million in grants to make a difference, and earned the title of the leading funder for animal welfare.
PetSmart takes data privacy very seriously, so please be aware that PetSmart will never ask for personal information, such as a driver’s license number or financial information before a candidate accepts an employment offer. Candidates will be asked to provide a social security number in the job application via PetSmart’s secured applicant tracking system, which can be accessed only via www.careers.petsmart.com. Candidates will never be asked to provide any of this information via e-mail.
What you'll do
- The Project Coordinator will provide day-to-day coordination support for finance and administration activities, focusing on invoice and budget management. Additional responsibilities include project coordination, resource coordination, and schedule coordination.
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