Payroll Supervisor

Description

Join the Pack at Pet Food Experts!

With a rich history spanning over 80 years, Pet Food Experts has evolved from a small family-run business into the nation's leading pet specialty distributor, proudly serving over 10,000 pet retail locations nationwide. 

At Pet Food Experts (PFX), we do more than distribute the best pet products—we fuel independent pet retailers with passion, expertise, and an unwavering commitment to community. And now, with unprecedented growth and an expanded national footprint, we’re stronger than ever, ready to serve more retailers, support more brands, and make an even bigger impact in the pet industry.

The Payroll Supervisor is responsible for overseeing the day-to-day payroll operations for approximately 1,300 employees across multiple states. This position ensures accurate, timely, and compliant payroll processing in accordance with company policies and regulatory requirements. The Payroll Supervisor serves as the primary point of contact for payroll-related inquiries, supports internal audits and reconciliations, and provides guidance to the Payroll Administrator to maintain high standards of accuracy and compliance.

Schedule Details: 8:30am - 5:00pm, hybrid schedule, 3 days in office per week.

What You’ll Do

• Supervise and coordinate the daily payroll process, ensuring all pay runs are completed accurately and on time.
• Audit timekeeping data and payroll reports for accuracy, ensuring compliance with company policy and applicable laws.
• Maintain payroll records, reports, and supporting documentation in accordance with retention and audit requirements.
• Review and validate payroll tax withholdings, benefit deductions, and direct deposit setups.
• Support month-end and year-end processes including reconciliations, W-2s, and ACA reporting.
• Respond to employee and management inquiries regarding payroll issues in a timely and professional manner.
• Assist in maintaining compliance with federal, state, and local wage and hour laws, tax regulations, and reporting requirements.
• Collaborate with HR, Accounting, and other departments to resolve payroll-related discrepancies and ensure data accuracy.
• Monitor payroll system performance and recommend process improvements to enhance accuracy and efficiency.
• Provide training, coaching, and day-to-day direction to the Payroll Administrator.
• Assist in implementing and maintaining payroll controls, audit procedures, and compliance checklists.

What We’re Looking For

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred (equivalent experience considered).
• 3–5 years of payroll experience, including multi-state payroll processing.
• Previous experience in a lead or supervisory role preferred.
• Strong understanding of payroll compliance, wage and hour laws, and payroll tax regulations.
• Experience with payroll systems (e.g., Paylocity) and strong Excel/reporting skills.
• High attention to detail, accuracy, and data integrity.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication, organization, and problem-solving skills.

Benefits and Perks of Being Part of the PFX Pack!

At Pet Food Experts, we believe great people deserve great benefits—so we make sure you’re covered from head to paw!

• Competitive Pay – Because your hard work should be rewarded!
• Comprehensive Health Benefits – Medical, dental, and vision to keep you feeling your best.
• Retirement Savings with Employer Match – Helping you invest in your future.
• Flexible Time Off – Unlimited days to recharge, adventure, or just enjoy some quality time with your pet!
• Paid Parental Leave – Support for growing families (two-legged and four-legged!).
• Company-Paid Life & Disability Insurance – We’ve got your back, no matter what.
• Health & Dependent Care FSAs – Because budgeting for wellness should be easy.
• Pet Perks & Discounts – Exclusive savings on the best pet products!
• Extra Voluntary Benefits – Convenient options for additional coverage, deducted straight from payroll.
• Employee Assistance Program (EAP) – Mental health, financial wellness, and more—because life happens.

Pet Food Experts is an equal opportunity employer. We do not discriminate based on race, color, religion, national origin, citizenship, age, sex, gender identity, sexual orientation, marital status, disability, military status, or any protected characteristic.

All employment offers are contingent on passing a criminal background check.