Maintenance Contract and Budget Analyst

Job Purpose and Summary

This position is responsible for supporting contractual, operating and capital budget aspects for the Maintenance Department of the Pennsylvania Turnpike Commission (PTC). Responsibilities include conducting research and analysis for departmental operations and expenditures and supporting departmental programs/contracts. Work is primarily performed with independence and reviewed by a supervisor, or designee, for accuracy, attainment of program goals and overall performance.

Essential Functions & Responsibilities

Coordinates the PTC’s vehicle rental contract and program. Communicates with the vendor to coordinate scheduling. Works with staff to resolve last-minute emergency situations. Reviews invoices for accuracy and identifies any discrepancies. 

Reviews and analyzes departmental expenditures including the assignment and utilization of departmental credit cards as they relate to fleet and operational supplies. Identifies and resolves discrepancies and reports mischarges or other issues.

Utilizes the enterprise system and other software to review and analyze departmental work orders and inventory as related to budget and actual charges. 

Run reports and analysis of data to assist in the preparation of the departmental operating and capital budgets.

Assists in the administration of various departmental contracts. Communicates with vendors, analyzes usage, and reviews invoices for discrepancies. 

Ensures department manuals are maintained and updated. Drafts new and/or revisions to the manuals, including assisting in the design/development of new material. 

Reviews and analyzes shopping carts and work orders. Coordinates with staff to revise when needed.

Assists with the coordination of the distribution of emergency materials/supplies between the PTC and external agencies. 

Participates in special projects and programs for maintenance operations as needed. 

Participates as a member of the Emergency Response Team in emergency situations. 

Uses situational awareness to anticipate and prevent accidents.

Performs related duties as assigned.

Qualifications

Seven (7) years of experience in accounting, finance, contracts administration, or related field;
OR
Three (3) years of experience in accounting, finance, contract administration, or related field AND a bachelor's degree in business administration, accounting, finance, or other related field.
Equivalent combination of education and/or experience may be accepted.

Must possess a valid driver’s license. Must obtain and maintain a valid Pennsylvania driver’s license within six (6) months of employment.

Competencies

Physical Demands and Work Environment

Position demands include frequent speaking, writing and reading reports. Position requires frequent work at a computer utilizing business programs and PTC specific operating systems. Position may require some travel and/or fieldwork with exposure to roadway traffic. Occasionally works outside of normal business hours for assigned work assignments.

Office environment with low levels of noise, adequate lighting and comfortable temperature. Field environment may include exposure to moderately adverse and undesirable conditions. Physical environment is generally safe, but safety equipment or precautions must be followed in field conditions.  

Disclaimer

The information provided in this job description has been designed to indicate the general nature and level of work performed by the incumbent(s) within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of the employee(s) assigned to this job. Management has the discretion to add or modify duties of the job and to designate other functions as essential at any time.