APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The College of Earth and Mineral Sciences, Earth and Environmental Systems Institute (EESI) is seeking a candidate for an Event Planning Assistant.

The successful candidate will be responsible for the following:

• Assist with planning meetings to determine on-site and virtual meeting/event objectives and requirements

• Research venues and services conforming to customer requirements; make reservations as directed

• Coordinate attendee invitations; arrange accommodations, transportation, tours, catering, and event security

• Coordinate availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements

• Execute pre-event checklists; address or elevate issues of concern

• Process post-event surveys and evaluations; provide improvement area recommendations

• Maintain EESI's commitment to environmental management and sustainability, as it relates events, via recycling, conservation, and waste management

• Maintain contracts, agreements, and other records; create summaries and status reports

• Provide general administrative support

• Assist with content needs for the institute's public-facing website, ensuring each page maintains a consistent visual identity and meets University brand guidelines, by coordinating with college partners and making necessary content updates, contributing input for designing new pages, and reviewing site analytics to recommend improvements and strategy

• Assist with the institute’s social media platforms, including creating and moderating content, engaging audiences, responding to inquiries, and maintaining and sharing a content calendar and event announcements

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

While this position offers hybrid flexibility, the nature of the work requires in-person support for events. Most events occur on-campus during regular working hours, but they may occasionally be scheduled during evenings, on weekends, or at off-campus locations. Detailed questions regarding work hours may be directed to the hiring manager.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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