APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Pennsylvania State University is seeking applicants for an Administrative Support Assistant for the Student Affairs Career Services Office to serve as the first point of contact, in person and via phone, maintain confidential information, and coordinate travel arrangements. The successful candidate will be responsible for the following:   

• Provide administrative support to the Associate Director of Career Services at the Commonwealth Campuses, including coordinating multiple staff schedules related to various teams and meetings with internal and/or external constituents.  

• Schedule and process all logistics and arrangements for the Associate Director's University-wide campus travel and travel to professional conferences.   

• Assist the Associate Director with the planning and coordination of the University-wide Career Development Professionals Conference (CDPC), the annual in-house professional development event for career development colleagues from across all campuses and academic colleges at Penn State.     

• Act as the front-line point of contact for Career Services staff across 20 Commonwealth Campuses. This includes but is not limited to fielding and/or redirecting phone calls and email correspondence.    

• Provide support for two Regional Employer Engagement & Career Specialists - including ordering supplies, making hotel reservations, processing mileage reimbursements for frequent travel, and meeting logistics.   

• assist with various functions within Career Services at University Park (e.g., may include assisting with large-scale programming events, serving on select committees, providing back-up front desk coverage as needed, and serving as back-up for the Office Manager in completing primary duties during absences and other times as needed, etc.).  

• Work as a part of a project team and systemwide committee to help coordinate, update , and expand the Career Services intranet, LionShare.   

• Assist campus staff with troubleshooting, creating reports, conducting searches in these systems, or connecting them with appropriate liaisons.   

• Schedule monthly system-wide meetings via Zoom; record and share meeting highlights/notes and recordings.   

• Maintain files and databases; assemble and format data to create simple reports.  

• Maintain confidential and sensitive information and materials. 

• Maintain inventory and order/purchase office supplies. 

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

For full consideration, applicants should submit a resume and cover letter.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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