Construction Administration Systems Manager

Overview

The Construction Administration Systems Manager is responsible for administering, creating, optimizing, and supporting software platforms used by the Construction Administration | Arch group efficiently and accurately. This role serves as the bridge between design, project management, and technology—ensuring that digital tools align with firm standards, workflows, and project delivery goals.

Life at Parkhill 

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and work in the communities we serve.   

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.  

Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma. 

Responsibilities

• Software & Technology Management
• Serve as the firm’s primary Procore administrator
• Configure and maintain Procore projects, permissions, workflows, and templates
• Ensure Procore is used consistently with firm standards and best practices
• Act as the main point of contact with Procore support and account representatives
• Evaluate new software tools and recommend improvements or replacements as workflows evolve
• Manage software licensing (as assigned), renewals, and usage tracking
• Ensure software integrations function properly across platforms, in coordination with IT
• Engage in continuous processes improvement, to emphasis efficiency within the team
• Develop, document, and maintain digital workflows, standards, and best practices
• Create and oversee management tools for the construction administration processes
• Fosters open and positive communication channels between the architecture firm, contractors, and the project stakeholders
• Provide technical administrative strategy under the guidance of the Practice lead to include, scheduling, hosting meetings and providing leadership through team approach
• Addresses any concerns promptly and transparently
• Participate in scheduled 1:1 growth meetings
• Participate in company learning events, company outreach and team building

Qualifications

• Bachelor’s degree in construction management, architecture, or a related field preferred or equivalent work experience
• 5+ years of experience working in an architecture, engineering, or construction (AEC) firm
• Subject Matter Expert and Hands-on experience administering Procore
• Strong understanding of architectural project workflows and construction documentation
• Ability to train and support users with varying levels of technical expertise
• Strong organizational, communication, and problem-solving skills
• Experience developing firm-wide standards and workflows
• Experience with BIM software (Revit, BIM 360 / Autodesk Construction Cloud) preferred
• Familiarity with Bluebeam, AutoCAD, and other AEC industry tools preferred
• Excellent communication skills, both written and verbal
• Proficient with Microsoft office, Teams, Sharepoint, PowerBi and associated MS office tools
• Knowledgeable at reading and understanding design documents (Architectural, Civil, MEP, Structural, Interiors and others)
• Knowledgeable at understanding Contract Documents (Prime contracts) and Change Documentation and Dispute resolution
• Detail-oriented and able to manage multiple tasks simultaneously
• Travels when needed to Parkhill offices to train staff. 10% or less of time.
• Host, train and create training programs, including present at seminars

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include: 

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.  

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.  

• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.        

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.