Human Resources & Safety Administrative Assistant
full-time•Norwalk•$0k - $0k
About this role
Human Resources & Safety Administrative Assistant
Location: Norwalk, CA
Reports to: Human Resources Director
Salary Range: $21 - $24 hourly
Status: Full-Time – Monday through Friday 9:00 AM to 6:00 PM
Travel: Occasional travel required as assigned.
Launch Your Corporate Career
We will train you in HR and Safety compliance. No prior safety experience is required. If you are organized, motivated, and ready to learn, we provide the expert training you need to build a foundation in corporate administration.
Position Summary
Based in our Norwalk office, the Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing and executing core HR and Safety functions. This is an entry-to-mid-level role designed for someone who wants to master administrative tasks in employee relations, benefits, and safety compliance while working within a supportive, 100% employee-owned company.
Expert Training Provided
We believe in investing in our people. As part of this role, you will receive hands-on training and mentorship in:
Location: Norwalk, CA
Reports to: Human Resources Director
Salary Range: $21 - $24 hourly
Status: Full-Time – Monday through Friday 9:00 AM to 6:00 PM
Travel: Occasional travel required as assigned.
Launch Your Corporate Career
We will train you in HR and Safety compliance. No prior safety experience is required. If you are organized, motivated, and ready to learn, we provide the expert training you need to build a foundation in corporate administration.
Position Summary
Based in our Norwalk office, the Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing and executing core HR and Safety functions. This is an entry-to-mid-level role designed for someone who wants to master administrative tasks in employee relations, benefits, and safety compliance while working within a supportive, 100% employee-owned company.
Expert Training Provided
We believe in investing in our people. As part of this role, you will receive hands-on training and mentorship in:
- Safety Audits & Compliance: Learning how to conduct internal audits to ensure workplace safety.
- DOT Compliance: Understanding Department of Transportation regulations and record-keeping.
- Expert Office Skills: Mastering the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at a professional corporate level.
- Recruitment & Staffing: Record and transcribe interview notes. Maintain the ATS (Applicant Tracking System). Prepare HR documents and new hire packets. Coordinate new employee onboarding.
- Employee Relations: Serve as a secondary contact for employees. Learn and communicate basic knowledge of company used software, company benefits, and HR procedures.
- Document Administration & Record Keeping: Maintain current files and request new documentation. Act as a "second pair of eyes" for HR Generalists and Safety Specialists to ensure audit readiness for Southern CA offices.
- Calendar Management: Take ownership of team calendars, tracking trainees and trainers, and assist in payroll reporting.
- Safety Documentation: Collect and review Accident & Incident reporting documentation for completeness before submission to the reporting team.
- Compliance Administration: Help drivers stay aware of compliance deadlines (licenses/certifications). Ensure timely responses to rack requests and safety requirements.
- Special Projects: Participate in or lead HR and Safety-related projects as assigned.
- Education: High School Diploma or equivalent required. (Continuing education is a plus).
- Experience: 1–2 years of general administrative experience. We value a strong work ethic and a "can-do" attitude over specific industry experience.
- Attributes:
- Strong interpersonal skills and the ability to handle confidential information with discretion.
- Effective verbal and written communication.
- High attention to detail and organizational skills.
- A critical thinker who is task-oriented and able to work independently or as part of a team.
- Other: Valid driver’s license and reliable transportation are required.
- 100% Employee Owned and Operated Company
- 100% Paid Employee Benefits (Medical, Dental, Vision, Life Insurance)
- 401K with 3% contribution after 6 months
- Paid Time Off (PTO)
- Voluntary Benefits (STD, LTD, Accident Plan)
- FSA Account
Direct applicants only. We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or search firms. Any unsolicited resumes, including those submitted to hiring managers or our general careers email, will be considered the property of Pacific States Petroleum Inc. Submission of an unsolicited resume does not create a formal relationship and will not obligate Pacific States Petroleum Inc. to pay any fee should we hire the candidate.
Other facts
Tech stack
Organizational Skills,Interpersonal Skills,Communication,Attention To Detail,Critical Thinking,Microsoft Office Suite,Recruitment,Employee Relations,Document Administration,Calendar Management,Safety Compliance,Compliance Administration,Teamwork,Task-Oriented,Training,Mentorship
About Pacific States Petroleum
Welcome to Pacific States Petroleum Inc., California’s largest on-site fueling company, where the safe and efficient delivery of diesel, bio-diesel, unleaded gasoline, propane, and lubricants is our number-one priority. We are a “can do” company that works 24/7 to provide safe, reliable, and cost-effective solutions for all your petroleum needs.
Team size: 51-200 employees
Website: http://www.pacstatespetro.com/
LinkedIn: Visit
Industry: Oil and Gas
Founding Year: 2001
What you'll do
- The Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing core HR and Safety functions. This includes recruitment, employee relations, document administration, and safety documentation.
Ready to join Pacific States Petroleum?
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Frequently Asked Questions
What does Pacific States Petroleum pay for a Human Resources & Safety Administrative Assistant?
Pacific States Petroleum offers a competitive compensation package for the Human Resources & Safety Administrative Assistant role. The salary range is USD 0k - 0k per year. Apply through Clera to learn more about the full compensation details.
What does a Human Resources & Safety Administrative Assistant do at Pacific States Petroleum?
As a Human Resources & Safety Administrative Assistant at Pacific States Petroleum, you will: the Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing core HR and Safety functions. This includes recruitment, employee relations, document administration, and safety documentation..
Why join Pacific States Petroleum as a Human Resources & Safety Administrative Assistant?
Pacific States Petroleum is a leading Oil and Gas company. The Human Resources & Safety Administrative Assistant role offers competitive compensation.
Is the Human Resources & Safety Administrative Assistant position at Pacific States Petroleum remote?
The Human Resources & Safety Administrative Assistant position at Pacific States Petroleum is based in Norwalk, California, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Human Resources & Safety Administrative Assistant position at Pacific States Petroleum?
You can apply for the Human Resources & Safety Administrative Assistant position at Pacific States Petroleum directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Pacific States Petroleum on their website.