Executive Personal Assistant
full-time•Philippines•$55k - $60k
Summary
About this role
Benefits:
Essential Requirements:
About the Role
We are seeking a highly organised and proactive Executive Personal Assistant to support a senior leader within a fast-paced property investment business. This role is critical to ensuring training compliance, communication flow, reporting accuracy, and operational follow-through across our sales team.
The ideal candidate is detail-oriented, confident following up with others, comfortable handling sensitive information, and able to work independently once trained.
Key Responsibilities:
1. Training Attendance & Compliance
2. Follow-Up & Accountability
3. Email & Slack Management
4. CRM / Deal Oversight (HubSpot)
5. Ad-Hoc Reporting & Data Requests
6. General Personal Assistant Duties
Key Skills & Qualities
Required:
Nice to Have (Not Required):
Key Attributes
Technical Requirements:
About Us
Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.
At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.
Curious about life at OPG?
Follow us on Facebook, Instagram, TikTok and Linkedin for a peek into our culture, team moments, and what makes OPG a great place to work.
- Service Fee: ₱55,000 – ₱60,000 PHP per month (depending on experience)
- Location: Remote – Philippines
- Job Type: Full-Time | Day Shift (Sydney, Australia Time Zone)
- 28 days of paid time off per year
- HMO coverage
- Performance-based annual incentive
- For Immediate Start
Essential Requirements:
- Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar)
- Excellent organisation and attention to detail
- Knowledgeable in Automation
- Ability to work with the Zoom camera open during shift
About the Role
We are seeking a highly organised and proactive Executive Personal Assistant to support a senior leader within a fast-paced property investment business. This role is critical to ensuring training compliance, communication flow, reporting accuracy, and operational follow-through across our sales team.
The ideal candidate is detail-oriented, confident following up with others, comfortable handling sensitive information, and able to work independently once trained.
Key Responsibilities:
1. Training Attendance & Compliance
- Attend daily meeting to track attendance.
- Confirm completion of required pre-training homework or preparation (communicated via Slack prior to sessions).
- Maintain accurate records of attendance and completion.
- Act as a compliance checkpoint to ensure expectations are met.
2. Follow-Up & Accountability
- Using delegated access to email and phone (SMS), follow up with team members who:
- Did not attend training
- Did not complete required homework or preparation
- Ensure responses and outcomes are documented and resolved.
3. Email & Slack Management
- Manage non-critical emails and Slack messages on behalf of the senior leader.
- Draft and send responses where appropriate.
- Filter, prioritise, and flag items that require direct attention versus those that can be handled independently.
- Keep communication flowing and inboxes organised.
4. CRM / Deal Oversight (HubSpot)
- Review member deals in the CRM when requested, particularly where:
- A deal has fallen over
- A refund has occurred
- Check specific process checkpoints in HubSpot to confirm the team member followed the correct internal process.
- Summarise findings clearly and flag any gaps or issues.
- Knowledgeable in Automation
5. Ad-Hoc Reporting & Data Requests
- Respond to direct questions from the senior leader such as:
- Conversion rates for a specific team member
- Number of sessions conducted
- Other performance or activity metrics
- Retrieve accurate data from existing reports, documents, or systems.
- Deliver clear, concise answers (not raw data dumps).
- Training will be provided on where and how to access reporting.
6. General Personal Assistant Duties
- Calendar and meeting coordination as required.
- Organising documents, notes, and internal information.
- Supporting day-to-day administrative tasks to keep operations running smoothly.
- Acting as a reliable point of execution for delegated tasks.
- Must be on Zoom with camera on during working hours.
Key Skills & Qualities
Required:
- Strong working knowledge of Google Sheets and Microsoft Excel
- Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar)
- Excellent organisation and attention to detail
- Strong written communication skills
- Confidence following up with others and holding people accountable
- Experience in an operations, admin, EA, or PA role
Nice to Have (Not Required):
- Experience using HubSpot or similar CRM systems
- Experience using Slack
Key Attributes
- Proactive and self-directed
- Comfortable working with confidential information
- Process-driven and structured
- Calm, professional, and reliable
- Able to work quickly and accurately under direction
Technical Requirements:
- Windows 11 operating system or MacOS 13+
- 256GB Storage space - minimum
- 8-16GB RAM - minimum
- Dual Core CPU - minimum
- Camera: HD Webcam (720p)
- Headset: Noise canceling (preferably)
- Internet Speed: 50 Mbps - minimum
About Us
Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.
At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.
Curious about life at OPG?
Follow us on Facebook, Instagram, TikTok and Linkedin for a peek into our culture, team moments, and what makes OPG a great place to work.
Other facts
Tech stack
Google Sheets,Microsoft Excel,Gsuite,Organisation,Attention To Detail,Written Communication,Accountability,Operations,Admin,EA,PA
About Outsourced Pro Global
Outsourced Pro Global Limited is a trusted partner delivering high-quality outsourcing solutions to help businesses grow sustainably. We support recruitment, finance, HR, payroll, and operations with a focus on accuracy, reliability, and care.
As the offshore hub for leading Australian companies, we unite skilled professionals driven by integrity, excellence, and innovation. Through strategic outsourcing, we empower businesses, strengthen teams, and create lasting value for our partners and people.
What you'll do
- The Executive Personal Assistant will support a senior leader by tracking training attendance, managing communication, and ensuring compliance. Responsibilities also include email and Slack management, CRM oversight, and general administrative tasks.
Ready to join Outsourced Pro Global?
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Frequently Asked Questions
What does Outsourced Pro Global pay for a Executive Personal Assistant?
Outsourced Pro Global offers a competitive compensation package for the Executive Personal Assistant role. The salary range is PHP 55k - 60k per year. Apply through Clera to learn more about the full compensation details.
What does a Executive Personal Assistant do at Outsourced Pro Global?
As a Executive Personal Assistant at Outsourced Pro Global, you will: the Executive Personal Assistant will support a senior leader by tracking training attendance, managing communication, and ensuring compliance. Responsibilities also include email and Slack management, CRM oversight, and general administrative tasks..
Why join Outsourced Pro Global as a Executive Personal Assistant?
Outsourced Pro Global is a leading Staffing and Recruiting company. The Executive Personal Assistant role offers competitive compensation.
Is the Executive Personal Assistant position at Outsourced Pro Global remote?
The Executive Personal Assistant position at Outsourced Pro Global is based in Philippines, Philippines. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Personal Assistant position at Outsourced Pro Global?
You can apply for the Executive Personal Assistant position at Outsourced Pro Global directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Outsourced Pro Global on their website.