Sales & Catering Coordinator

Location

San Diego Hotel at the Ballpark

With miles of sandy beaches and a year-round average 70-degree temperature, there is no better place to live and work than sunny San Diego! Within this seaside paradise lies the newly renovated, four-star, Omni San Diego Hotel at the Ballpark; a place dedicated to providing a superior experience for both associates and guests. Omni San Diego’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. The Omni San Diego Hotel at the Ballpark's commitment to serve our associates and nurture their growth has led to the company’s highest rating in associate satisfaction and an impressive internal promotion rate. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni San Diego Hotel at the Ballpark may be your perfect match. 

Job Description

The Sales & Catering Coordinator is responsible for accurately completing a variety of administrative duties requested by colleagues with the Sales and Marketing Divisions in order to provide timely and professional service to our guests.

Responsibilities

• Schedules and prioritizes work load to meet deadlines of all managers. 
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
• Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
• Professionally answers calls to the sales office and accurately takes messages, as applicable. 
• Ensures that all managers receive messages in a timely manner. 
• Enters group information (sites, resumes) in computer database.
• Assists in generating proposals with information accurate and specific to each client.
• Assists with site inspections.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager.
• Inputs amenities into compute for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Takes minutes at meetings as directed.
• Other duties as assigned.

Qualifications

• Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required.
• Previous knowledge of Delphi, Opera and Synergy is preferred.
• Must have good organizational skills and be able to multitask.
• Previous hospitality or administrative experience is required.
• Previous experience working in an upscale hotel is preferred.
• Ability to effectively communicate in written and spoken English is required.
• Experience in a sales environment is strongly preferred
• Bachelor’s degree is preferred.
• Pay: $27.45/hour The pay scale provided is a range that Omni Hotels & Resorts reasonably expects to pay. Actual compensation offered may fluctuate based on a candidate’s qualifications and/or experience.