Administrative Assistant
full-time•Toronto•CA$47k - CA$52k
About this role
About OICR
OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
Position Details
Position: Administrative Assistant
Location: MaRS Centre, Toronto
Department: Global Alliance for Genomics and Health (GA4GH)
Reports To: Program Manager
Hiring Range: $47,000 - $52,250 commensurate with experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)
Hours: 35 hours/week
Job Type: Hybrid
Status: Full-time, Permanent
Position Summary
The Ontario Institute for Cancer Research (OICR) is looking to fill an existing vacancy for a Administrative Assistant to join the Global Alliance for Genomics and Health (GA4GH) program.
GA4GH is an international, nonprofit alliance formed in 2013 to accelerate the potential of research and medicine to advance human health. Bringing together hundreds of contributors working in healthcare, research, patient advocacy, life science, and information technology, the GA4GH community is working together to create policy frameworks and standards to enable the responsible, voluntary, and secure sharing of genomic and health-related data. Learn more at www.ga4gh.org.
GA4GH is supported by five international hosts: the Broad Institute of MIT and Harvard, the Wellcome Sanger Institute, EMBL-EBI, the Ontario Institute for Cancer Research (OICR), and McGill University’s Victor Phillip Dahdaleh Institute of Genomic Medicine. Nine technical and policy framing teams (“GA4GH Work Streams”) drive the standards development work to meet the specific needs of real world clinical and genomics data sharing projects. GA4GH Work Streams collaborate with Driver Projects and other genomic data initiatives that help guide our development efforts and implementations of our products.
The Administrative Assistant supports effective organizational operations by managing the CEO’s calendar and complex travel, coordinating meetings and events and ensuring efficient logistical planning across the Secretariat. This role supports community and membership administration, maintains accurate records and databases, processes invoices and expenses, and supports internal communications and central operations. Working closely with OICR administrative teams, the Administrative Assistant helps keep workflows organized, information up to date, and day‑to‑day operations running smoothly.
This position is permanent, full-time.
Position Responsibilities
Calendar and travel management for CEO
- Coordinate and maintain CEO’s evolving calendar.
- Organize complex travel arrangements for the CEO which include obtaining internal approvals and visa requirements, booking air travel, accommodation, and ground transportation, and management of multiple travel reimbursements.
- Coordinate requirements for speaking engagements.
Meeting coordination and event planning
- Schedule and support coordination for virtual and in-person, international meetings (approximately bi-annually), which could include supporting logistics planning, reaching out to vendors and gathering vendor quotes, drafting correspondence, and other duties.
- Make travel arrangements and coordinate support for Secretariat team and collaborator travel to GA4GH meetings.
- Record meeting minutes and actionable items for Secretariat and leadership meetings.
- Work flexible hours to meet intermittent special events or tasks (e.g., logistics associated with off-site meetings, deadlines associated with budget or operational reviews, etc.).
Community management
- Triage emails in the general GA4GH inbox, manage correspondence with stakeholders, answer inquiries and delegate tasks to other staff members as required.
- Coordinate all aspects of membership, including:
- Overseeing member application and approval process.
- Rapid responding to member emails and requests for information.
- Annually auditing member information to ensure data are up to date.
- Manage the overall contact database for the GA4GH community in our CRM software, Attio, to ensure information is up-to-date.
Organization and management of complex documents and databases
- Maintain accurate electronic and paper information filing/retrieval systems with version controls.
- Data entry and generation of routine reports from Attio and other systems.
Coordinate financial billing and payment activities
- Process invoices, expense submissions, and internal transfers.
- Under supervision of the Program Manager, coordinate cost allocation for OICR cost centres.
OICR Responsibilities
- They will serve as a member of the Admin Council, with responsibilities that include participating in regular OICR Admin Council meetings and keeping the GA4GH team informed of any relevant updates.
- Ensure effective office operations, including ordering supplies, collecting mail from the department mailbox, and onboarding new staff.
Position Requirements
- Experience in administrative and coordinator‑level roles
- Post-secondary education or recognized equivalent
- Proficient with word processing, slide presentations, and spreadsheets
- Ability to analyze basic data and information
- Excellent verbal and written communications skills
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Proven ability to multi-task and manage projects
- Demonstrated ability to adapt quickly to changing priorities and evolving organizational needs
- Demonstrated ability to use good judgment in assessing difficult situations
- Collaborative
- Independent and self-motivated
- Thrives in a fast-paced, dynamic environment
- Able to work flexible hours on occasion
- Comfortable in operating in a digital workspace and using virtual communications and messaging tools
- Familiar working with Google Workspace
- Familiar with Attio or other CRM
For more information about OICR, please visit the website at www.oicr.on.ca.
To learn more about working at OICR, visit our career page.
POSTED DATE: January 28, 2026
CLOSING DATE: Until Filled
OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.
OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process.
Resume Format: If you elect to apply, please click on the “Apply for this Job” button. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.
The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.
Location
MaRS Centre, Toronto , Ontario (Hybrid)
Department
Global Alliance for Genomics and Health
Employment Type
Permanent
Compensation
$47,000 - $52,250 per annum
What you'll do
- The Administrative Assistant will manage the CEO's calendar and travel arrangements, coordinate meetings and events, and support community and membership administration. They will also maintain accurate records and databases, process invoices, and ensure efficient logistical planning.
About OICR
Each year, more than 14 million people worldwide are diagnosed with cancer and more than eight million people die from the disease. New tools are urgently needed to better prevent, detect, diagnose and treat cancer so that people can live longer and healthier lives.
The Ontario Institute for Cancer Research (OICR) is a collaborative, not-for-profit research institute that conducts and enables high-impact translational cancer research to accelerate the development of discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario.
OICR is ensuring Ontario’s world-class cancer research findings are benefiting patients and the Ontario economy. Here’s how we make that happen:
-We conduct cross-disciplinary research in fields such as genomics, immuno-oncology, informatics, drug discovery, and molecular pathology with partners in health care, research, government and the private sector;
-We enable research in Ontario and worldwide by building collaborative networks, securely sharing data and making tools and resources available to the research community;
-We translate our research findings to the clinic by developing clinical guidelines, supporting clinical trials and commercializing our innovations with our partner Fight Against Cancer Innovation Trust.
Our vision
Cancer Solved Together.
Our mission
Partner with the Ontario oncology community to accelerate the development and implementation of clinically important knowledge, products, services and policies to improve cancer prevention, detection, diagnosis and treatment and enable patients in Ontario and worldwide to live longer and better lives.
To explore career opportunities with OICR, please visit https://oicr.bamboohr.com/careers.
OICR is funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
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Frequently Asked Questions
What does OICR pay for a Administrative Assistant?
OICR offers a competitive compensation package for the Administrative Assistant role. The salary range is CAD 47k - 52k per year. Apply through Clera to learn more about the full compensation details.
What does a Administrative Assistant do at OICR?
As a Administrative Assistant at OICR, you will: the Administrative Assistant will manage the CEO's calendar and travel arrangements, coordinate meetings and events, and support community and membership administration. They will also maintain accurate records and databases, process invoices, and ensure efficient logistical planning..
Is the Administrative Assistant position at OICR remote?
The Administrative Assistant position at OICR is based in Toronto, Canada. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant position at OICR?
You can apply for the Administrative Assistant position at OICRdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.