Administrative Assistant I
full-time•Chicago
Summary
About this role
Job Title: Administrative Assistant I
Locations: 26th and California and Maywood
Division: Support Staff
Grade: 12
Union: AFSCME 3696
Starting Salary: $51,281
Reports To: Deputy Chief Probation Officer
ESSENTIAL DUTIES:
1.Assign support personnel, both supervisory and line, to achieve an equitable distribution of divisional workload.
2.Identify staff training needs for performance deficiencies and work with staff to correct the issues.
3.Introduce new policies and/or procedures to staff and monitor adherence to.
4.Instruct staff of specific job responsibilities and provide a plan for back-up.
5.Promote an acceptable work environment by monitoring the allocation of office space and the assignment of personnel.
6.Provide an interpretation of departmental policy and/or procedure when required.
7.Adjudicate all assigned personnel grievances and complaints in a thorough and timely manner in accordance to the respective CBA.
8.Monitor staff accrued time and ensure timely approval of timesheets.
9.Make assigned staff corrective action recommendations to the Deputy Chief Probation Officer.
10.Conduct staff meetings regularly to build effective collaboration for end results.
11.Attend all departmental meetings as required.
12.Perform all other duties as assigned.
QUALIFICATION REQUIREMENTS:
1.Within six months of employment, be a resident of the State of Illinois.
2.Possess a minimum of a High School Diploma, G.E.D. or equivalent experience.
3.Possess the ability to type complete data entry in accordance with assigned work.
4.Ability to maintain a necessary level of completeness.
5.Exhibit an attentiveness to detail.
6.Possess the ability to speak and write English proficiently. The ability to utilize proper grammar, sentence structure and spelling.
7.Demonstrate sensitivity to issues of confidentiality and professionalism. Also, must possess excellent filing, organizational and oral and written communication skills.
8.Maintains stability under pressure or opposition.
9.Ability to perform a variety of tasks, often changing assignments on short notice.
10.Can establish priorities and a course of action for handling multiple tasks. Arranges in advance to have necessary tools, equipment and supplies available.
11.Possess the ability to exercise independent judgment within prescribed limits and complete miscellaneous projects and problem solving.
12.Possess a valid Illinois Driver’s License.
13.Possess the ability to proficiently use the PROMIS and AS400 computer systems.
14.Ability to master various computer systems utilized by Adult Probation Department.
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.
Working Conditions/Physical Requirements:
•On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
•Able to ambulate throughout the office.
• Intermittently twist to reach equipment or supplies surrounding desk.
•Perform simple grasping and fine manipulation.
•Strength to lift files weighing up to 20 pounds.
•Use telephone and computer keyboard on a daily basis.
APPLICATION INSTRUCTIONS:
In addition to the application, qualified applicants should submit:
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.
All offers of employment are contingent upon successful completion of all screenings. Application materials should be submitted by the close of business on Friday, February 6, 2026. Please apply by filling out the application at our Career Page.
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.
Locations: 26th and California and Maywood
Division: Support Staff
Grade: 12
Union: AFSCME 3696
Starting Salary: $51,281
Reports To: Deputy Chief Probation Officer
ESSENTIAL DUTIES:
1.Assign support personnel, both supervisory and line, to achieve an equitable distribution of divisional workload.
2.Identify staff training needs for performance deficiencies and work with staff to correct the issues.
3.Introduce new policies and/or procedures to staff and monitor adherence to.
4.Instruct staff of specific job responsibilities and provide a plan for back-up.
5.Promote an acceptable work environment by monitoring the allocation of office space and the assignment of personnel.
6.Provide an interpretation of departmental policy and/or procedure when required.
7.Adjudicate all assigned personnel grievances and complaints in a thorough and timely manner in accordance to the respective CBA.
8.Monitor staff accrued time and ensure timely approval of timesheets.
9.Make assigned staff corrective action recommendations to the Deputy Chief Probation Officer.
10.Conduct staff meetings regularly to build effective collaboration for end results.
11.Attend all departmental meetings as required.
12.Perform all other duties as assigned.
QUALIFICATION REQUIREMENTS:
1.Within six months of employment, be a resident of the State of Illinois.
2.Possess a minimum of a High School Diploma, G.E.D. or equivalent experience.
3.Possess the ability to type complete data entry in accordance with assigned work.
4.Ability to maintain a necessary level of completeness.
5.Exhibit an attentiveness to detail.
6.Possess the ability to speak and write English proficiently. The ability to utilize proper grammar, sentence structure and spelling.
7.Demonstrate sensitivity to issues of confidentiality and professionalism. Also, must possess excellent filing, organizational and oral and written communication skills.
8.Maintains stability under pressure or opposition.
9.Ability to perform a variety of tasks, often changing assignments on short notice.
10.Can establish priorities and a course of action for handling multiple tasks. Arranges in advance to have necessary tools, equipment and supplies available.
11.Possess the ability to exercise independent judgment within prescribed limits and complete miscellaneous projects and problem solving.
12.Possess a valid Illinois Driver’s License.
13.Possess the ability to proficiently use the PROMIS and AS400 computer systems.
14.Ability to master various computer systems utilized by Adult Probation Department.
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.
Working Conditions/Physical Requirements:
•On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
•Able to ambulate throughout the office.
• Intermittently twist to reach equipment or supplies surrounding desk.
•Perform simple grasping and fine manipulation.
•Strength to lift files weighing up to 20 pounds.
•Use telephone and computer keyboard on a daily basis.
APPLICATION INSTRUCTIONS:
In addition to the application, qualified applicants should submit:
- Cover Letter addressed to Chief Probation Officer Megan Volker, addressing work experience and the qualifications for this position.
- Applicant’s current resume.
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.
All offers of employment are contingent upon successful completion of all screenings. Application materials should be submitted by the close of business on Friday, February 6, 2026. Please apply by filling out the application at our Career Page.
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.
THE CIRCUIT COURT OF COOK COUNTY- OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
- Employee are required to establish and maintain residency with the State of Illinois within six(6) months of hire.
- The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s line of work.
Other facts
Tech stack
Attention To Detail,Organizational Skills,Communication Skills,Data Entry,Problem Solving,Confidentiality,Time Management,Independent Judgment,Filing Skills,Team Collaboration,Policy Interpretation,Training Needs Assessment,Grievance Adjudication,Computer Proficiency,Office Space Management,Adaptability,Supervisory Skills
About Office of the Chief Judge/ Adult Probation Department-Cook County
Website: https://www.cookcountycourt.org/
What you'll do
- The Administrative Assistant I will assign support personnel, monitor staff training needs, and introduce new policies to ensure effective operations. Additionally, the role involves conducting staff meetings and addressing grievances in a timely manner.
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Frequently Asked Questions
What does a Administrative Assistant I do at Office of the Chief Judge/ Adult Probation Department-Cook County?
As a Administrative Assistant I at Office of the Chief Judge/ Adult Probation Department-Cook County, you will: the Administrative Assistant I will assign support personnel, monitor staff training needs, and introduce new policies to ensure effective operations. Additionally, the role involves conducting staff meetings and addressing grievances in a timely manner..
Why join Office of the Chief Judge/ Adult Probation Department-Cook County as a Administrative Assistant I?
Office of the Chief Judge/ Adult Probation Department-Cook County is an innovative company offering exciting career opportunities. The Administrative Assistant I position is a great chance to make an impact and grow your career.
Is the Administrative Assistant I position at Office of the Chief Judge/ Adult Probation Department-Cook County remote?
The Administrative Assistant I position at Office of the Chief Judge/ Adult Probation Department-Cook County is based in Chicago, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant I position at Office of the Chief Judge/ Adult Probation Department-Cook County?
You can apply for the Administrative Assistant I position at Office of the Chief Judge/ Adult Probation Department-Cook County directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Office of the Chief Judge/ Adult Probation Department-Cook County on their website.