Description

The Administrative Assistant provides high-level administrative, clerical, and operational support to the Executive Team and Senior Leadership within a Federally Qualified Health Center (FQHC). This role is critical to ensuring smooth daily operations, effective communication, and organizational efficiency while supporting the mission of providing high-quality, patient-centered care to underserved communities. 

Job Responsibilities: 

· Provide administrative support to Executive Leadership, including calendar management, meeting coordination, and preparation of agendas and materials 

· Maintain confidentiality and handle sensitive information in accordance with HIPAA and organizational policies 

· Coordinate logistics for leadership meetings, board meetings, trainings, and special events, travel 

· Track action items, follow-ups, and deadlines; ensure timely completion and communication 

· Provides support for incoming and out-going mail 

· Maintain organized electronic and physical filing systems 

· Support data entry, report preparation, and basic tracking for operational, HR, or compliance needs 

· Assist with preparation and organization of documents for audits, site visits, and HRSA requirements 

· Serve as a point of contact between leadership, clinic sites, and external partners 

· Answer and route phone calls, emails, and inquiries professionally and efficiently 

· Support cross-departmental collaboration and information flow 

• Other duties as      assigned. 

Requirements

Skills / Qualifications:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability  to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
• Excellent  time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.

Education / Experience 

• High school diploma or equivalent  (Associate’s degree preferred) 
• Minimum 2 years of administrative or office support experience (healthcare or FQHC experience preferred)
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and electronic filing systems