Executive Assistant

The Executive Assistant I (EA I) provides high-quality administrative, coordination, and light project support to Vice Presidents and Senior Vice Presidents. This role is ideal for an experienced EA who is confident in core executive support responsibilities and ready to operate as a reliable partner to senior leaders—without the scope or travel requirements of a senior executive assistant role.

The EA I is organized, proactive, and detail-oriented, with the ability to manage competing priorities, support small projects, and contribute to operational efficiency in a fast-paced environment.

Key Responsibilities

Executive Support (VP & SVP Level)

• Manage and coordinate calendars for VP and SVP leaders, including scheduling, prioritization, and meeting logistics
  
  

• Partner with leaders to ensure time is used effectively and scheduling conflicts are proactively addressed
  
  

• Prepare meeting materials such as agendas, notes, presentations, and pre-reads
  
  

• Draft professional emails, follow-ups, and internal communications as requested
  
  

• Track action items, deadlines, and follow-ups to ensure commitments remain on track
  
  

• Handle sensitive and confidential information with discretion and professionalism
  
  

Project & Operational Support

• Support small projects such as team initiatives, process improvements, reporting coordination, or event planning
  
  

• Assist with tracking project milestones, deliverables, and timelines
  
  

• Coordinate cross-functional inputs and ensure information is organized and communicated clearly
  
  

• Maintain organized digital files, documents, and shared resources
  
  

• Support expense reporting, invoice processing, and administrative tracking
  
  

Administrative & Team Coordination

• Coordinate internal meetings, leadership sessions, and department events
  
  

• Serve as a point of contact between VP/SVP leaders and internal teams for administrative needs
  
  

• Assist with onboarding logistics or team coordination as needed
  
  

Limited Travel Support

• Assist with booking occasional domestic travel (limited frequency)
  
  

• Provide logistical support for meetings or events as needed (travel is not a primary function)
  
  

Qualifications

• 2–5 years of experience supporting senior leaders (Director, VP, or SVP level)
  
  

• Strong organizational and time-management skills with exceptional attention to detail
  
  

• Excellent written and verbal communication skills
  
  

• Ability to manage multiple priorities in a dynamic, fast-paced environment
  
  

• High degree of professionalism, discretion, and emotional intelligence
  
  

• Proficiency in Google Workspace, Slack, and modern productivity tools
  
  

• Experience supporting projects or initiatives beyond traditional admin work is a plus
  
  

Core Competencies

• Ownership & Accountability – Takes initiative and follows through
  
  

• Organization & Planning – Anticipates needs and manages details effectively
  
  

• Communication – Clear, concise, and professional
  
  

• Adaptability – Comfortable shifting priorities as business needs evolve
  
  

• Discretion & Trust – Handles sensitive information with integrity
  
  

• Collaboration – Builds strong working relationships across teams
  
  

Growth Opportunity

This role provides a strong foundation for progression into Executive Assistant II or Senior Executive Assistant roles, with increased project ownership, executive exposure, and strategic responsibility.