Our company culture is anchored in three core values: Think Big; Teamwork; and Integrity. We uphold the highest ethical standards, guiding our actions and decisions daily.  We foster a workplace where diverse perspectives, creative solutions, trusting and supporting one another, celebrating our contributions.  These values are the bedrock of our operations, and this approach outlines the role, and clearly communicates the core values candidates are expected to champion and embody.

 Think Big – “Level Up”

Our team understands that we are not going to settle for “good enough”.  We emphasize the importance of aiming high, pushing boundaries, and continuously evolving to achieve greater success and fulfillment in life.

Teamwork “Stronger Together”

In caring for each other over self we achieve the mission through accountability, dependability, selflessness, and our collective experience.  

 Integrity “Do What’s Right”

Our team’s moral compass aligns with making decisions and taking actions that reflect principles of fairness, honesty, selflessness, and compassion.

Summary of Role

This position will be responsible for managing the accounts receivable process, ensuring timely and accurate invoicing, and supporting cash flow management. This role plays a critical part in maintaining strong relationships with clients and ensuring the financial health of the organization.

Essential Duties and Responsibilities

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands. 

Client Onboarding & Credit Management

• Set up new clients in the accounting system, ensuring all required documentation is complete and accurate
• Verify billing addresses and email addresses
• Maintain customer master data

 Invoicing & Billing

• Submit timely, accurate invoices based on contracts, purchase orders, and service agreements on a daily, weekly and monthly basis.
• Ensure invoices comply with contracts and customer requirements
• Maintain accurate and up-to-date billing records
• Apply credits, adjustments and rebills when needed

Accounts Monitoring & Reconciliation

• Track outstanding balances and proactively follow up on overdue invoices
• Reconcile customer accounts and investigate billing discrepancies or unapplied payments
• Maintain up-to-date and accurate A/R records in the accounting system

Payment Processing

• Post customer payments (ACH, checks, wire, credit cards)
• Process lockbox or bank deposits
• Identify and resolve unapplied or short paid invoices

Reporting & Month-End Support

• Assist with month-end close activities including A/R reconciliations and reporting
• Support audits by preparing requested documentation

Process Improvement:

• Identify and recommend improvements to streamline A/R processes.
• Maintain compliance with company policies and accounting regulations.

 Collections Support

• Monitor past-due accounts
• Send payment reminders and statements
• Make follow-up calls or emails regarding overdue invoices
• Escalate delinquent accounts per company policy
• Document collection activity

 Documentation & Recordkeeping

• Maintain invoice copies and correspondence
• Upload documents to ERP or document management systems
• Respond to customer invoice requests and audits

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands. 

Qualification Requirements

Education:

·        High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.

Experience:

·        2+ years of experience in accounts receivable, billing, or a related role.

·        Familiarity with the construction or utility services industry is a plus.

Required Skills

·        Proficiency in accounting software and Microsoft Excel.

·        Strong understanding of accounts receivable processes and best practices.

·        Excellent attention to detail and problem-solving skills.

·        Strong organizational and time management skills with the ability to prioritize tasks.

·        Outstanding communication and interpersonal skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.

The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily. Specific vision abilities in this job include close vision and distance vision.  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.  The noise level in the work environment is usually moderate.

Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

 Nor-Cal Pipeline Services is an Equal Opportunity Employer.