Job Summary

Under the supervision of the Registered Nurse, the unit secretary provides administrative support utilizing technical and interpersonal skills with patients, visitors, and members of the healthcare team. Daily duties include welcoming patients/families and clerical/receptionist tasks in a Nursing unit. Provides excellent customer service and maintains unit records/supplies. Supports and upholds the Patient's Bill of rights. 

Job Specific Duties

• Promptly answers patient calls, transfers calls, and obtains information to effectively resolve an issue or request. 
  
• Greets and welcomes patients, families, parents, and visitors to the nursing unit. Provides administrative support and assists the medical and clinical teams with requests and tasks.
  
• Makes sure every guest experience is positive and lasting. Provides the guest with a “Welcome Packet” and assists the clinical team to support the guests to become oriented to their patient care area and their room. 
  
• Identifies and assesses guests’ needs when appropriate. 
  
• Maintains the nursing station organized. 
  
• Maintains an appropriate inventory and orders supplies when needed. 
  
• Maintains non-electronic patient medical records for code blue and trauma documentation.
  
• Scans consents and calls all consults. 
  
• Requests and follows up on servicing of non-functioning equipment. 
  
• Responsible for ensuring all mobile computers are charged and functioning every night. 
  
• Maintains accuracy of patient placement and nursing assignments in electronic applications and unit spreadsheets. 

Knowledge, Skills, and Abilities

• High school graduation or equivalent, or graduate of accredited unit secretary program.
• Fluent in Spanish preferred.
• Graduate of a Unit Secretarial course or medical terminology course preferred.
• Previous experience as a Secretary or Administrative Assistant preferred.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Previous healthcare experience preferred.
• Ability to manage multiple priorities.
• Strong time management skills.
• Effective verbal and written communication.
• Strong customer service skills.
• Computer literate and knowledge of printers.
• Strong problem solving, critical thinking, and conflict resolution skills.
• Ability to learn appropriate software applications.
• Works effectively in a collaborative environment.