POSITION: Philanthropy Associate
DEPARTMENT: Philanthropy
FLSA STATUS: Exempt       
SUPERVISOR: Director of Philanthropy
EMPLOYMENT STATUS: Full-Time  
SHIFT: 40 Hours Per Week

SUMMARY:

The Philanthropy Associate will support the Chief Philanthropy Officer, CEO, Campaign Chairs, and Development & Marketing Chair and Philanthropy Team to track and help implement all aspects of the all aspects of the Annual Plan including: track all campaign activities and monitor their timely implementation; maintain the campaign calendar; produce materials, make arrangements, track, and assure follow up for all donor meetings; and help implement communications plan activities; plan and execute Philanthropy related events; schedule, attend, and prepare materials for Philanthropy committee meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Assist with all administrative aspects of the Nexus Philanthropy Plan, including appeal and cultivation mailings. This includes coordination with Communication Manager and mail house and tracking of print job progress and supply inventory.
• Respond to phone calls, emails, and other requests for information from donors. 
• Assist with planning and implementation of Philanthropy events.
• Manage postcards and mailing lists, coordinate communication and tracking of announcements, save-the-date notices, invitations, RSVPs as well as managing venue contacts.
• Assist with volunteer opportunities and cultivate volunteers. 
• Assist with donor research and entering results into database.
• Assist CPO with monitoring Philanthropy expenses, including credit card usage and reconciliation as well as working to get estimates that stay within budgeted ranges.
• Work with database to ensure that all gift processing (including acknowledgments) is timely, accurate, efficient, and prioritizes current and potential major gift donors and institutional donors.
• Provide back-up for Philanthropy team members.
• Send timely communications for in-honor-of and in-memory-of recipients, donor birthdays, and first-time donors.
• Maintain inventory of philanthropy supplies, arrange and maintain supply storage areas.
• Assist with travel arrangements for development staff.
• Monitor various development email inboxes.
• Maintain donation files.
• Maintain Philanthropy calendar.
• Order gifts, premiums, and thank you items for Campaign donors.
• Assist CPO and Philanthropy Team in other duties as assigned.
• Ensures services delivered as in line with the Nexus Mission and Values.
• Supervisory Responsibilities: None
• Other duties may be assigned.

COMPETENCIES:

• Basic computer skills and knowledge.
• Organizational skills and ability to prioritize work.
• Ability to develop, implement and maintain systems.
• Ability to work closely and correspond directly to C-Level peers and Board Members.
• Customer Service knowledge base.
• Understanding of HIPAA Compliance, and Employee/Client/Donor Confidentiality.

Qualifications

QUALIFICATIONS AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a condition of continued employment, you are responsible for obtaining and maintaining all training required to stay in compliance with state licensure rules and regulations.

• Minimum of one year of related experience, fundraising experience required. 
• Database experience required; experience with Raisers Edge strongly preferred.
• Good organizational and time management skills, including proven ability to efficiently manage multiple tasks and priorities under tight deadlines and in a fast-paced environment 
• Excellent problem-solving skills, including ability to anticipate problems and use judgement appropriately to plan solutions.
• Strong attention to detail with a high level of accuracy.
• Excellent written and interpersonal communications.
• Strong digital literacy, with proficiency in MS Office applications.
• Ability to work both independently and as a member of a team.
• Professionalism, initiative, and personal responsibility.
• Integrity, grace under pressure, and a sense of humor.
• Multi-cultural competence and comfort – ability to work with a diverse team and to work across differences at all levels.
• A belief in the mission of Nexus Family Recovery Center.

EDUCATION AND EXPERIENCE: Bachelor’s degree business or related field, minimum 1 year work experience fundraising experience required  

LANGUAGE SKILLS: Ability to read, comprehend, and interpret documents, instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of vendors, consumers, and or employees.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ration, and percent, draw and interpret bar graphs. 

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

QUALITY AND QUANTITY OF WORK: Ability to perform assigned duties and responsibilities with neatness, accuracy, and a degree of excellence promptly.  

PHYSICAL DEMANDS AND WORK ENVIRONMENT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; navigate stairs, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and distance vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. The ability to perform assigned duties and responsibilities with neatness, accuracy, and a degree of excellence promptly.