About this role
Job Description:
The Government Affairs division of the National Association of Insurance Commissioners (NAIC) is looking to hire two, Administrative Assistant III for our Washington DC office. The Administrative Assistant III supports the Government Affairs department by providing advanced administrative logistical, and operational support. This role performs a broad range of administrative duties requiring independent judgment, discretion, and a thorough understanding of organizational policies and procedures to support efficient departmental operations. This is a full-time position based out of our Washington D.C. office.
Responsibilities Include
- Provides advanced administrative support across multiple systems; prepare, edit, proofread, and format a variety of documents.
- Maintains databases and documentation, including version control and distribution of materials.
- Coordinates complex travel arrangements (including visas) and support office systems and processes.
- Serves as a primary point of contact for internal and external communications, escalating issues as appropriate.
- Supports the Office Manager by coordinating meetings, events, and appointments; prepares materials, tracks action items, and supports project coordination.
- Manages departmental filing systems per records‑retention policies, including organizing, purging, and archiving.
- Applies established policies and procedures, using judgment to address non‑routine issues and recommends improvements.
Minimum Education and/or Experience Required
- High School Diploma or equivalent and 4-6 years of related work experience or equivalent combination of education and experience.
- Demonstrated ability to manage multiple priorities, maintain confidentiality, and work independently
Preferred Experience
Associate's degree or completion of some college coursework is preferred.
Systems & Technology Requirements
Proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Outlook. Proactive willingness to learn new technology is required.
Compensation
Starting at $29.73 an hour up to $38.46 an hour, commensurate with education and experience.
Sponsorship
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Interested in learning more about the amazing benefits the NAIC offers? Visit our Benefits page for more information.
The NAIC is proud to be an Equal Opportunity Employer
Applicants for all positions are considered without regard to age, race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin or ancestry, marital status, pregnancy, genetic information, military or veteran status, disability, or any other basis protected by applicable law.
Other facts
About National Association of Insurance Commissioners (NAIC)
NAIC members come from diverse backgrounds, politics, and geographies—but are united in their shared commitment to protect consumers and ensure fair, competitive, and healthy insurance markets. By establishing standards, conducting peer reviews, and coordinating regulatory oversight, the NAIC supports regulators’ efforts to safeguard the insurance sector and protect consumers. We also provide data reporting, licensing, analysis and financial assessments.
What you'll do
- The Administrative Assistant III provides advanced administrative support to the Government Affairs department, including document preparation and travel coordination. This role also serves as a primary point of contact for communications and supports project coordination.
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