About us

At National Grid, we keep people connected and society moving. But it’s so much more than that. National Grid supplies us with the environment to make it happen. As we generate momentum in the energy transition for all, we don’t plan on leaving any of our customers in the dark. So, join us as a Team Administrator and find your superpower. 

National Grid is hiring a Team Administrator - Warwick - Hybrid working.

Job Purpose

We’re looking for a Team Administrator to support the smooth running and daily challenges of the Asset Management and Engineering teams.

This is a role for someone who likes helping others. You’ll be keeping your colleagues organised, saving them time and stress, and providing all the support a successful team needs to thrive.

You’ll have the satisfaction of seeing your work come together and providing colleagues with what they need to get their jobs done. 

This is a fantastic chance to learn about how a national business is run. You’ll be present at key meetings, have access to senior leaders and see a side of the business that few others do.

What you'll do

• Streamline the daily activities of the Engineering Director and Asset Management Director, optimising their time to enhance leadership effectiveness.
• Act as the gatekeeper for their inbox and diary, assessing the value of meetings, re-prioritising urgent tasks, and determining what to decline.
• Manage expenses, purchase requests, and recruitment administration efficiently.
• Prepare the Engineering Director and Asset Management Director for meetings by organising logistics and minimising surprises.
• Serve as the lynchpin of the team, keeping everyone informed about ongoing activities and necessary actions.
• Uphold strict confidentiality standards, acting with discretion in sharing or disclosing information.
• Utilise PowerPoint for various tasks, including collating slides for team meetings and coordinating presentations.
• Use Excel to create purchase orders and organise meetings, including calculating attendee numbers.
• Coordinate calendars and manage the inbox of your line manager using Outlook.
• Enhance the presence of the Engineering Director and Asset Management Director both in and outside the office, prioritising team development and one-to-one meetings.
• Keep the team moving forward by coordinating logistics for off-site events and ensuring thorough preparation for meetings.
• Take comprehensive notes and track actions to ensure accountability.
• Proactively offer support to teammates in various capacities, including event coordination, ad-hoc project work, or IT issues.
• Act as a trusted confidante to colleagues, fostering a supportive team environment.

About you

• A passion for building relationships allows for quick rapport with individuals at all levels of the organisation. The ability to challenge and push back when necessary ensures tasks are completed effectively.
• Natural influencing skills and effective communication foster trust and treat everyone like valued customers.
• A strong sense of integrity and trustworthiness is essential, especially when handling confidential information and managing the inbox of senior leaders.
• Thriving in a busy, dynamic environment, the ability to prioritise workloads while managing new tasks is key. Anticipating team members' needs before they arise is a valuable asset.
• Excellent under pressure, remaining calm and focused enables the handling of multiple demands without feeling overwhelmed.
• Highly organised and detail-oriented, ensuring that all tasks are completed to a high standard and nothing falls through the cracks.
• Strong problem-solving skills and adaptability allow for quick thinking in changing circumstances.
• Seeking a supportive manager who values openness and is committed to driving personal development.

What you'll get

A competitive salary between £30,000 - £35,000 – dependent on capability.

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.

More Information

The closing date for this vacancy is 2nd February. However, we encourage candidates to submit their applications as early as possible and not to wait until the published closing date. National Grid’s recruitment periods can and may vary. We reserve the right to remove this advert or close it to further applications at any point during the recruitment process.

DE & I statement:

At National Grid, we work towards the highest standards in everything we do, including how we support, value, and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation and welcome and encourage applicants with diverse experiences and backgrounds, offering flexible and tailored support, at home and in the office.

Our goal is to drive, develop, and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives, and business need. We are committed to building a workforce that can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.

#LI-AZ1 #LI-HYBRID