Real Estate Coordinator

ABOUT YOU

Are you passionate about the environment and ready to join an inclusive workplace, committed to leading new ideas and pathways and to delivering value? If the answer is “Yes!” then we have an exciting career opportunity for you as a Real Estate Coordinator, operating as hybrid or remote.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients’ decision-making and operations and efficiently fulfills their project requirements.

We have over 125 offices across the United States, Canada, Europe and Australia and are approaching 3,500 employees – all ready to provide solutions for environmental needs.

A DAY IN THE LIFE

Our Real Estate Coordinator position is based out of the Houston, TX area with a hybrid or fully remote work schedule.

As a key member of the team, this role will be responsible for a full range of activities, including:

• Maintain and update lease administration and portfolio data; organize digital lease files, abstracts, and supporting documents.

• Track critical lease dates and obligations (renewal windows, notice periods, rent changes, options) and provide proactive reminders and status updates.

• Support renewals, amendments, relocations, openings, and closures by coordinating internal stakeholders and third-party partners (brokers, landlords, property managers).

• Coordinate proposals, work orders, and vendor services related to lease transactions, track deliverables through completion.

• Support rent, CAM, utilities, and vendor invoice workflows; validate against lease terms and route for approval and payment.

• Prepare recurring and ad hoc reporting on portfolio status, upcoming actions, and spend summaries; support audit and document requests.

• Support business license and tax documentation changes as it relates to office relocations, closures

• Serve as internal point of contact and property management liaison regarding facility-related inquiries such as repairs and maintenance.

• Contribute to process improvement initiatives and suggest innovative ideas.

YOUR EXPERTISE AND SKILLS / REQUIREMENTS

To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's degree in business administration, real estate, finance, facilities management, or a related field (or equivalent experience).

• 3+ years of experience in lease administration, corporate real estate, facilities coordination, or a related operations role.

• Working knowledge of commercial lease concepts; ability to read, summarize, and maintain accurate records.

• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams) and document management tools (SharePoint or similar).

• Strong organization and attention to detail; ability to manage multiple deadlines and prioritize effectively.

• Clear written and verbal communication skills; ability to coordinate with internal stakeholders and external partners.

• Basic understanding of invoice processing, budgeting, and reconciliation; ability to support month-end and audit documentation requests.

• Ability to work independently and in a team environment while maintaining confidentiality with sensitive information.

WHAT WE CAN OFFER YOU

As a key member of our Montrose team, you can expect:

• Competitive compensation package: annual salary ranging from $54,000 to $72,000, commensurate with accomplishments, performance, credentials and geography

• Competitive medical, dental, and vision insurance coverage.

• 401k with a competitive 4% employer match

• Mentorship and professional development resources to advance your career

• Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges

• An entrepreneurial environment where you can learn, thrive, and collaborate with talented colleagues

• Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups

• Progressive vacation policies, company holidays, and paid parental leave benefits to ensure work/life balance

• A financial assistance program that supports peers in need, known as the Montrose Foundation

• Access to attractive student loan rates to optimize your student loan payoff plan

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or [email protected] for assistance. 

MAKE THE MOVE TO ACCELERATE YOUR CAREER

We are a rapidly growing company that values individual leadership, initiative, and impactful decision-making and provides you with support from talented and knowledgeable colleagues and service providers.

Want to know more about how we can help you take your career to the next level? Visit us at montrose-env.com! 

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

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