Vendor Management Analyst (6 Month Fixed Term Contract)

General Information

• Hiring Department/Group:          Finance
• Job Title:                                        Vendor Management Analyst
• Office Location:                            Dublin, Ireland

Job Function Summary

We are looking for an analytical and results-oriented Vendor Management Analyst to join our Procurement & Vendor Management team. Day-to-day, you will be collaborating with internal business partners to create, review, & maintain the vendor master in our ERP system, Oracle. The ideal candidate will be process driven, an excellent communicator and has a passion for developing great stakeholder relationships. The Vendor Management Analyst plays a key role in vendor onboarding requests, updating & validating data for existing suppliers, resolving vendor set up & payment issues with our internal accounts and payment partners. This role is ideal for a self-motivated individual leader that loves to drive process improvement and can act as a subject matter expert in the area of ERP & data management.

Principal Responsibilities

• Coordinate with suppliers to collect required information in order to conduct proper due diligence (banking, tax forms, & incorporation documentation)
• Maintain accurate vendor records in Oracle/VM Tool, including banking, tax, and remittance details, ensuring data quality to support timely and correct payments.
• Foster collaborative relationships with cross-functional stakeholders across the firm, including various internal teams
• Solid understanding of procure-to-pay or accounts payable flows, especially payment processing
• Support the development of firm-wide protocol for Vendor Onboarding requirements (e.g., updated documentation, valid tax forms. Etc.)
• Create reporting and metrics to measure, manage and improvement opportunities

Qualifications/Skills Required

• Bachelor’s Degree in business or other management discipline, such as supply chain management
• Minimum of 3+ years sourcing / procurement experience (financial services experience preferred) with specific emphasis on vendor onboarding
• Exceptional project management skills and the ability to lead projects from start to finish; ability to resolve open issues
• Excellent communication skills, both verbal and written, with solid business judgment
• Quick learner, detail oriented, demonstrable thoroughness and strong ownership of work
• Able to prioritize and perform with a high sense of urgency in a fast moving, high pressured, and constantly changing environment
• Demonstrated success in balancing the need for efficiency and scale with client satisfaction and a sense of high touch service delivery
• Ability to get up to speed quickly on new vendor engagements, shift gears and balance multiple topics concurrently
• Ability to work independently and in ambiguous environments with exceptional time management skills
• Proven ability to build relationships both internally and externally and integrate with a broader team