1st Shift Human Resources Assistant (Part Time)

Essential Functions of Role:

Under the overall leadership of the Human Resources Director and indirectly the Human Resources Manager, the Human Resources Assistant is responsible for providing administrative, clerical and support to the Human Resources team, coordinating day-to-day human resources activities and functions as given and directed.  

• Responsible for human resources reception, translation, and providing on-going customer relations support to internal and external customers with questions, answers, information and issues related to human resources practices, policies and procedures using various communication vehicles (i.e. telephone, U.S. mail, computer, etc.). 
• Provide clerical, administrative, project coordination’s, system coordination’s and maintenance; including memos, letters, reports, copying, faxing, filing, etc. File, maintain, and create associate personnel, vehicle, locker, employment eligibility (I-9) and other employment related records. Attend required meetings and training sessions as required. Associate “Change of Status” coordination and maintenance. Associate termination “Close-Out” coordination. Office machine maintenance. Create, maintain, and implement various records, reports, files, etc. Responsible for Associate Product Purchase Orders process. Welcome Board Announcements. Answer and forward associate verifications of employment.
• Assist with Recruitment Process, assist associates with internal applications, coordinating internal interviews, New Hire “Set-Ups”/coordination including; identification cards, locker assignments, PPEs, etc. Perform required New Hire Reporting to the State of Michigan.
•  Liaison with Payroll and Department Managers. Provide assistance with policy interpretation related issues and matters. 
• Assist with maintaining cleanliness of departmental office area. 
• Assist with “backing-up” other human resources associates (breaks, vacations, LOA’s, heavy workloads, etc.) 
• Assist other human resources associates as required and perform other related duties as assigned, which contribute to the efficiency of the department and organization. 

Requirements:

• Associate's degree in business with an emphasis in Human Resources preferred or equivalent education and experience. 
• Working knowledge of applicable laws, ordinances, regulations and human resources related policies and procedures. Previous experience in a human resources department desired. 
• Fluent in Spanish and English.
• Team Oriented - Previous transactions with the public displaying courtesy, professionalism and customer orientation. 
• Proven ability to multi-task and adaptability required - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Proven skill in filing and maintaining office records. Computer literate, utilizing various software packages, Microsoft word, Excel, Data Bases, HRIS systems, etc. 
• Demonstrated organization and prioritization skills - the individual prioritizes and plans work activities, uses time efficiently and develop realistic action plans.
• Interpersonal Skills - proven professional work ethics ability to work with employees of all levels of an organization. . 
• Self-Motivated - ability to work with little or no daily supervision ability to work as a team member and leader in areas of responsibility and problem solving. The individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Dependability - ability to meet time requirements and work schedule. 
• Oral and written communication skills -ability to proficiently speak, read, and writes in the English and Spanish language. Ability to speak clearly and persuasively in positive or negative situations demonstrates group presentation skills and conducts meetings. The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. 
•  Quality control - the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety and security - the individual actively promotes and personally observes safety and security procedures,and uses equipment and materials properly.  

Physical Requirements: 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work in “normal” office conditions.
• Ability to use computer keyboard, telephone, copying machine, labeling machine, laminating machine, etc.
• Ability to lift and move 20 pounds of material; including but not limited to, minor office equipment, paper, files, etc.
• Ability to communicate clearly and audibly and to understand spoken requests.
• Ability to detect and hear emergency alarm systems, understand verbal communication, phone system paging, and to assist and respond to emergency situations calmly, quickly, and appropriately.
• Ability to visualize computer screens and to read and understand typed and written materials.
• Ability to work in cold wet environment as necessary.