Vehicle Administration Associate
full-time•Atlanta
About this role
JOB SUMMARY
The Vehicle Administration Associate supports McKenney’s Vehicle Administration team by coordinating the daily operations of the company’s fleet of over 750 vehicles. This role is responsible for executing administrative tasks, maintaining accurate fleet records, scheduling vehicle services, and assisting with regulatory and policy compliance. The Associate serves as a key point of contact for employees, drivers, and vendors, ensuring smooth and efficient vehicle operations. By supporting the Vehicle Administration Manager and collaborating with all McKenney’s departments, this position contributes to the overall safety, cost-effectiveness, and operational readiness of the fleet.
JOB RESPONSIBILITIES
Fleet Coordination & Support
• Assist with day-to-day vehicle assignments, reservations, and scheduling.
• Maintain accurate records for registrations, inspections, insurance, and service histories.
• Monitor mileage, fuel usage, and general condition of vehicles.
• Support vehicle acquisition, delivery, and disposal processes.
• Assist in implementing process improvements and technology solutions that enhance operational efficiency.
Maintenance & Compliance
• Coordinate preventive maintenance schedules, repairs, and inspections.
• Track and follow up on service requests to ensure vehicles remain in good operating condition.
• Assist in ensuring compliance with company policies, safety standards, and regulatory requirements.
• Monitor fleet compliance with company policies and regulatory requirements, proactively addressing any gaps
• Assist with scheduling and tracking vehicle maintenance, inspections, and repairs, ensuring tasks are completed promptly to minimize downtime.
Administrative & Reporting Support
• Maintain fleet-related databases, spreadsheets, and records.
• Assist with invoice processing, vendor communication, and service documentation.
• Prepare reports on vehicle usage, maintenance status, and compliance as requested.
• Prepare reports and summaries for fleet performance and utilization with attention to detail and data integrity.
Customer Service
• Respond to employee and driver inquiries regarding fleet policies and procedures.
• Provide clear communication about vehicle availability, requirements, and scheduling.
• Act as liaison between employees, vendors, and the Vehicle Administration Manager.
BASIC QUALIFICATIONS
Education and Experience
• High school diploma or GED.
• 1–2 years of experience in administration, logistics, or a related field.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Valid driver’s license with an insurable driving record.
Knowledge, Skills, and Abilities
• Strong communication skills for working with employees, managers, and vendors.
• Ability to manage multiple priorities and deadlines.
• Problem-solving and critical thinking abilities for resolving scheduling and service issues.
• Dependable, detail-oriented, and self-motivated.
• Team-oriented with a focus on supporting department and company goals.
• Professional appearance and conduct.
PREFERRED REQUIREMENTS
• Associate or bachelor's degree in business administration, Supply Chain, Logistics, or related field.
• Prior experience in fleet, transportation, or logistics administration.
• Familiarity with fleet management software and DOT compliance requirements.
WORKING CONDITIONS AND PHYSICAL EFFORTS
• Work performed primarily in an office environment with some exposure to vehicle lots and service areas.
• Occasional travel to vendor sites or company locations.
• May require lifting up to 25 lbs.
• Standard work hours with occasional flexibility needed for urgent fleet needs.
Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.
McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.
What you'll do
- The Vehicle Administration Associate coordinates daily operations of the fleet, maintains accurate records, schedules vehicle services, and ensures compliance with regulations. This role serves as a key contact for employees, drivers, and vendors to support efficient vehicle operations.
About McKenney's Inc.
McKenney’s is the Southeast’s most trusted name in facility construction, operation and maintenance. For over 75 years, our proven approach has ensured high-quality, energy-efficient solutions at every stage of a building—Design, Build, Controls & Monitoring, and Maintenance & Repair. We offer expertise in HVAC, process piping, plumbing, and building automation and control systems, as well as service and maintenance. We have our own in-house engineering, fabrication, installation and commissioning resources to ensure cost-effective delivery of the highest quality solutions.
With offices in Atlanta and Charlotte, McKenney’s has grown to become one of the largest mechanical contractors in the United States and is consistently ranked among the top contractors on ENR’s top Specialty Contractors list. While we’re proud of this accomplishment, we believe that true credibility comes from upholding our reputation for service and satisfaction. We know that every project—whether large or small—is the most important job for our customers and that every thermostat change and service call makes a difference for owners, managers, occupants and the facilities themselves.
Community Guidelines
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Frequently Asked Questions
What does a Vehicle Administration Associate do at McKenney's Inc.?
As a Vehicle Administration Associate at McKenney's Inc., you will: the Vehicle Administration Associate coordinates daily operations of the fleet, maintains accurate records, schedules vehicle services, and ensures compliance with regulations. This role serves as a key contact for employees, drivers, and vendors to support efficient vehicle operations..
Is the Vehicle Administration Associate position at McKenney's Inc. remote?
The Vehicle Administration Associate position at McKenney's Inc. is based in Atlanta, Georgia, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Vehicle Administration Associate position at McKenney's Inc.?
You can apply for the Vehicle Administration Associate position at McKenney's Inc.directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.