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Practice Administrative Assistant
full-time•Richmond
About this role
Overview
McGuireWoods LLP has an opening for a Practice Administrative Assistant in our Richmond, VA office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong organizational skills. Administrative experience, specifically in a legal environment, is preferred.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Making copies of documents for service; preparing envelopes and/or labels for said service.
- Preparing material for overnight/mail service, deliveries, and courthouse filings where appropriate.
- Arranging for payment of case related invoices and attorney expense reports via Chrome River.
- Making travel arrangements as required.
- Entering attorneys’ time into time management system as requested.
- Performing other administrative tasks and special projects as requested.
- Preparing FedEx transmittals.
- Arrange messenger services for same day deliveries.
- Calendaring internal and/or external meetings for attorneys.
- Search and review Worksite electron files for specific requests; circulate to appropriate parties per instructions.
Qualifications
- Requires high school diploma or GED or an equivalent combination of education and experience.
- Must have 2 or more years of office experience.
- Must be proficient with Microsoft products, such as Word, Outlook, Office and document management software; must be highly proficient in Excel.
- Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).
- Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
- Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.
Have more questions? Connect with a recruiter directly.
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What you'll do
- The Practice Administrative Assistant will support Practice Assistants with various administrative tasks, including document preparation, travel arrangements, and time entry. Additional responsibilities include managing invoices and assisting with special projects as needed.
About McGuireWoods LLP
McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service. With 1,100+ lawyers in 21 offices worldwide, McGuireWoods’ continuing success comes down to one simple fact: The firm listens to its clients.
That’s the reason they consistently place McGuireWoods among a select group of elite firms in surveys such as BTI Consulting’s Client Service A-Team, an annual ranking derived from unprompted feedback by general counsel and top decision-makers at Fortune 1,000 companies. McGuireWoods has been singled out for excellence on BTI’s Client Service 30 list 18 times.
Financial Times also repeatedly recognizes McGuireWoods as one of the most innovative law firms in North America.
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Frequently Asked Questions
What does a Practice Administrative Assistant do at McGuireWoods LLP?
As a Practice Administrative Assistant at McGuireWoods LLP, you will: the Practice Administrative Assistant will support Practice Assistants with various administrative tasks, including document preparation, travel arrangements, and time entry. Additional responsibilities include managing invoices and assisting with special projects as needed..
Is the Practice Administrative Assistant position at McGuireWoods LLP remote?
The Practice Administrative Assistant position at McGuireWoods LLP is based in Richmond, Virginia, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Practice Administrative Assistant position at McGuireWoods LLP?
You can apply for the Practice Administrative Assistant position at McGuireWoods LLPdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.