ML
Legal Administrative Assistant
full-time•Richmond
About this role
Overview
McGuireWoods LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Richmond, VA office. The Assistant will be part of a team of Legal/Practice Assistants supporting first-fourth year associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within both our litigation and transactional practice areas.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Prepares, edits and formats legal documents and correspondence.
- Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
- Manages documents: uploads documents to e-rooms and the DMS; scans, saves to DMS and distributes matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.
- Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
- Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
- Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.
Qualifications
- Requires high school diploma or GED and a minimum of two years related experience and/or training; or equivalent combination of education and experience.
- Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver), but not required.
- Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
- Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
- Ability to proactively identify opportunities to assist team and those the team supports.
- Must be highly organized and a self-starter.
Have more questions? Connect with a recruiter directly. #LI-ER1
What you'll do
- The Legal Administrative Assistant prepares, edits, and formats legal documents while managing document-related tasks such as uploading to e-rooms and maintaining case files. They also communicate with clients and participate as part of a team providing coverage as needed.
About McGuireWoods LLP
McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service. With 1,100+ lawyers in 21 offices worldwide, McGuireWoods’ continuing success comes down to one simple fact: The firm listens to its clients.
That’s the reason they consistently place McGuireWoods among a select group of elite firms in surveys such as BTI Consulting’s Client Service A-Team, an annual ranking derived from unprompted feedback by general counsel and top decision-makers at Fortune 1,000 companies. McGuireWoods has been singled out for excellence on BTI’s Client Service 30 list 18 times.
Financial Times also repeatedly recognizes McGuireWoods as one of the most innovative law firms in North America.
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Frequently Asked Questions
What does a Legal Administrative Assistant do at McGuireWoods LLP?
As a Legal Administrative Assistant at McGuireWoods LLP, you will: the Legal Administrative Assistant prepares, edits, and formats legal documents while managing document-related tasks such as uploading to e-rooms and maintaining case files. They also communicate with clients and participate as part of a team providing coverage as needed..
Is the Legal Administrative Assistant position at McGuireWoods LLP remote?
The Legal Administrative Assistant position at McGuireWoods LLP is based in Richmond, Virginia, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Legal Administrative Assistant position at McGuireWoods LLP?
You can apply for the Legal Administrative Assistant position at McGuireWoods LLPdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.