About this role
At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
We are seeking an Executive Administrative Assistant to provide high-level support to the COO and Director of Finance within our firm. This is not a typical desk job—our ideal candidate thrives in a fast-paced environment, demonstrates exceptional emotional intelligence, and can adapt to shifting priorities with professionalism and grace. This shared role is designed to protect leadership time, improve efficiency, and ensure critical tasks stay on track. If you are highly organized, proactive, and passionate about making an impact, we want to hear from you.
\n- Manage and triage emails, flagging time-sensitive items and prioritizing follow-ups
- Calendar management and scheduling, including meeting coordination and deadline tracking
- Prepare and organize meeting agendas
- Coordinate travel arrangements and logistics
- Expense management and receipt tracking
- Draft and prepare client/vendor communications
- Manage inbound and outbound mail
- Support DEI and other committee agendas and scheduling
- Assist with newsletters and ensure consistency in communications
- Maintain shared task lists and data tracking in Excel
- Act as a gatekeeper and help keep meetings on schedule
- At least 5 years of proven experience as an executive assistant or similar role supporting senior leadership
- Exceptional organizational skills and attention to detail
- High emotional intelligence and ability to handle sensitive information with discretion
- Comfortable working in a fast-paced, dynamic environment
- Strong communication skills (written and verbal)
- Proficient in Excel (comfortable with V-look ups, Pivot Tables, etc.)
- Proficient in Microsoft Office Suite and other productivity tools
- Ability to anticipate needs before they arise
- Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
- 10 company holidays + 4 early release days
- 16 PTO days
- Hybrid schedule (3 days/week in office, 2 days/week at home)
- 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
- Discretionary year end bonus
- Employee referral bonus ($2000 - $4000)
#LI-CO1
Other facts
About Mayer LLP
We love business. We know law. And it shows in everything we do.
Mayer LLP originated from a group of experienced, like-minded attorneys who saw an opportunity to combine their energy, skill and entrepreneurial spirit to create a place where the client’s interests always come first.
We offer the business acumen and legal expertise needed to maximize your opportunities, minimize your risks and exposure and aggressively protect your interests. Areas of practice include: Corporate & Securities, Healthcare, Immigration, Labor & Employment, Litigation, Real Estate and Tax. Give us a call at 214-379-6900 and let's do business.
What you'll do
- The Executive Assistant will manage emails, calendar scheduling, and travel arrangements while ensuring critical tasks are on track. This role also involves preparing meeting agendas and supporting various committee activities.
Ready to join Mayer LLP?
Take the next step in your career journey