Event Planner
full-time•United States
About this role
Full time role. This role is eligible for US-REMOTE work, but must be willing to work flexible hours from PST to EST.
We seek a highly organized and detail-oriented event planner with strong communication skills to support Executive Event Leads and occasionally manage creating elevated executive engagement experiences for our global executive audience. This role involves collaborating with senior internal stakeholders, cross functional teams and the Global Executive Engagement team to ensure best-in-class engagement through all stages of event delivery, including production and attendee engagement.
You will work with Marketing partners and other cross functional teams to ensure events are well produced, inspire our target audience and reflect the magic of our brand appropriately.
Responsibilities:
Event Coordination and Production:
- Support and occasionally manage executive events (both owned and third-party) to guarantee the seamless operation of all executive-level activities.
- Assist with end-to-end project support, including budgetary tracking and payments, event data management, vendor communication, internal and external correspondence, logistical support, and related functions.
- Provide support to Event Leads for designated event components such as activities, transportation, and catering.
- Aid in the administration of budget management (PO creation, invoicing and more), contracts and document organization.
- Support on-site supervision and execution of events.
Event Executive Coordination
- Welcome and register arriving executives, distributing all required event materials, and provide continuous guidance and support to them throughout the event.
- Support Engagement Managers to ensure all executive readiness tasks, pre-event briefings, and necessary arrangements are fully completed and confirmed.
Requirements:
- 3 - 5 years of experience in events, marketing, and/or hospitality.
- Excellent verbal and written communicator with the ability to support stakeholders at all levels.
- A highly organized, proactive and self-motivated individual, able to support the timely and first-rate execution of executive engagement globally.
- Experience supporting complex and ambiguous programs under pressure, with tight timelines and competing priorities.
- Strong executive presence, must be comfortable dealing with top level executives (both internal and external)
- Enthusiasm for event planning and audience strategy, willingness to jump into anything that’s asked
- Exceptional proficiency in Google Suite, demonstrating mastery of Docs, Calendar, Slides, Sheets, etc. as well proficiency in AI tools
- Ability to work long hours including nights, weekends and holidays as required
- Must be available to work all events
- Willingness to travel both domestically and internationally as required.
Who thrives with us:
- People who want to learn, but are self-motivated to learn from their projects
- People who enjoy the really hard problems
- People who enjoy having too much vs. too little to do
- People who like creating from nothing (We still need a lot built to support our growth)
- People who understand how to build and maintain relationships with their coworkers and their clients
- People who like making others successful and understand the value of that as much as making themselves successful
- People who leave their egos at home and really enjoy working with other brilliant people
About Marvel Marketers
Marvel Marketers (www.marvelmarketers.com) is a global Marketing Automation, Digital Marketing, Experience Management, and ABM Consultancy. Our clients are sophisticated so we only hire the best to keep up and add value along the entire Digital Marketing Maturity Curve. We also partner strategically on custom digital marketing roles to help support all areas of our client's Digital Marketing Strategy.
As we continue to grow and expand our service offerings, we are looking for the best and brightest to join our team. If you applied for a previous role, apply again! Our needs continuously change and evolve.
Other facts
Tech stack
Event Planning,Communication Skills,Budget Management,Logistical Support,Vendor Communication,Project Support,Executive Engagement,Google Suite,AI Tools,Organizational Skills,Proactive Attitude,Self-Motivation,Team Collaboration,Problem Solving,Relationship Building,Audience Strategy
About Marvel Marketers
Marvel Marketers is an award-winning global marketing agency that dedicates itself to setting the standards for industry excellence.
With an original focus on marketing automation and Marketo, the Marvel Marketers’ team has grown to include strategic experts in creative content, technology solutions, account-based marketing (ABM) , events marketing, and data analysis. Professor M’s Academy, Marvel Marketers’ training arm, was the first of its kind in the industry and continues to lead the way with new offerings.
Since 2013, nearly 3,000 clients have trusted Marvel Marketers to create and implement cutting-edge marketing strategies, including Fortune 100 companies and global brands.
Team size: 51-200 employees
Website: https://www.marvelmarketers.com/
LinkedIn: Visit
Industry: Business Consulting and Services
Founding Year: 2013
What you'll do
- The Event Planner will support and occasionally manage executive events, ensuring seamless operation and high-quality engagement experiences. Responsibilities include project support, budget management, vendor communication, and on-site event execution.
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Frequently Asked Questions
What does a Event Planner do at Marvel Marketers?
As a Event Planner at Marvel Marketers, you will: the Event Planner will support and occasionally manage executive events, ensuring seamless operation and high-quality engagement experiences. Responsibilities include project support, budget management, vendor communication, and on-site event execution..
Why join Marvel Marketers as a Event Planner?
Marvel Marketers is a leading Business Consulting and Services company.
Is the Event Planner position at Marvel Marketers remote?
The Event Planner position at Marvel Marketers is based in United States, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Event Planner position at Marvel Marketers?
You can apply for the Event Planner position at Marvel Marketers directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Marvel Marketers on their website.