Judicial Assistant

Job Posting End Date:

Worker Sub-Type:

Scheduled Weekly Hours:

This position is responsible for handling complex technical and legal clerical work that requires specialized knowledge of the court system.  The role must follow legal and judicial ethical standards, including strict confidentiality of all proceedings.

The employee provides both secretarial and technical support to a judge.  This work requires strong skills and familiarity with legal terminology, procedures, and practices.  Employees are expected to use good judgment, solve problems independently, and make most day-to-day decisions based on precedent, experience, and an understanding of the judge’s preferences.

General supervision is provided by the elected Judge of the branch and the elected Clerk of Court.  Work is evaluated mainly through compliance with department procedures, direct observation, and the quality of completed tasks.

Examples of Work Performed:

The following duties are typical of this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Maintains complex electronic court calendar involving scheduling court hearings and trials. 

• Responsible for maintaining and managing complex electronic court files.

• Performs data entry and case management functions relating to court proceedings or related office functions using automated network system (CCAP).

• Hold pretrial conferences and scheduling conferences, meeting with attorneys to establish deadlines for various events/actions preceding trials and hearings.

• Prepares a variety of correspondence, memoranda, jury instructions, and legal documents for Circuit Court Judge.

• Explains policies and procedures, and other information regarding the work of the court to legal professionals, administrative agencies, and the general public.

• May attend meetings; keeps and transcribes minutes.

• Participates in establishing professional development goals that are supportive of broader County goals.

• Maintains regular and predictable attendance; works extra hours as required.

• Performs related work as required.

Qualifications:

High school graduation or equivalent and at least 2 years of legal experience. Other combinations of education and experience that provide necessary knowledge, skills and abilities may be considered.

Knowledge, Skills, and Abilities:

• Maintains complex electronic court calendar involving scheduling court hearings and trials. 

• Responsible for maintaining and managing complex electronic court files.

• Performs data entry and case management functions relating to court proceedings or related office functions using automated network system (CCAP).

• Hold pretrial conferences and scheduling conferences, meeting with attorneys to establish deadlines for various events/actions preceding trials and hearings.

• Prepares a variety of correspondence, memoranda, jury instructions, and legal documents for Circuit Court Judge.

• Explains policies and procedures, and other information regarding the work of the court to legal professionals, administrative agencies, and the general public.

• May attend meetings; keeps and transcribes minutes.

• Participates in establishing professional development goals that are supportive of broader County goals.

• Maintains regular and predictable attendance; works extra hours as required.

• Performs related work as required.

Compensation:

Starting hourly rate: $24.13 + Marathon County Benefits.

Physical Requirements:

Low Physical Requirements - Job involves minimal physical exertion or movement. This job typically requires prolonged sitting, limited walking, or minor lifting.

All physical requirements are described with the intent to comply with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of their job.

Selection Procedure:

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to satisfactorily complete post-offer assessments, including but not limited to education verification, background checks, driver license verification, physical examination, psychological assessment, and drug screening paid for by the County.

Equal Opportunity Employer:

Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information or protected veteran status.

Special Accommodations:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information.  If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law