MF
Executive Assistant
full-time•Indianapolis
About this role
Summary
The Executive Assistant will play a crucial role in supporting the executive by managing a broad range of administrative functions and ensuring efficient operation of the executive office. This individual will act as a liaison between the executive and various stakeholders, providing informed advice on major policies and current issues. The Executive Assistant will handle high-level contacts with discretion and adaptability, making sound judgments in unique and sensitive situations.
Role and Responsibilities
- Administrative Support: Provide comprehensive administrative support to the executive, including managing schedules, arranging meetings, handling correspondence, and preparing reports.
- Liaison and Advisory Role: Serve as a key point of contact for individuals inside and outside the organization. Advise and convey the executive’s views on major policies, current issues, and organizational matters to ensure consistent communication.
- High-Level Communication: Handle communications with high-ranking individuals from national and international firms. Assess and respond to unique and complex situations with appropriate judgment, discretion, and tact.
- Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items. Ensure that all meetings run smoothly and efficiently.
- Confidentiality and Discretion: Maintain the confidentiality of sensitive information and handle all matters with the highest level of discretion and professionalism.
- Project Management: Assist with special projects and initiatives as directed by the executive, ensuring timely completion and effective management of project tasks.
- Additional tasks as assigned.
Qualifications and Education Requirements
- Proven experience as an Executive Assistant or in a similar high-level administrative role. Experience in dealing with senior executives and handling sensitive information is highly desirable.
- Bachelor’s degree in business administration, Management, or a related field preferred. Equivalent work experience may be considered.
Preferred Skills
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to handle complex and high-pressure situations with ease.
- Excellent judgment and decision-making skills.
- Experience with scheduling software and project management tools is a plus.
Mainstream Fiber Networks reserves the right to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise.
What you'll do
- The Executive Assistant will provide comprehensive administrative support to the executive, manage schedules, and coordinate meetings. They will also serve as a liaison between the executive and various stakeholders, ensuring effective communication and handling sensitive information with discretion.
About Mainstream Fiber Networks
Reliable internet access. Real world connectivity. Homegrown commitment.
Mainstream Fiber Networks is a locally owned and operated fiber optic internet provider located in Nashville, IN. We are dedicated to providing high speed connectivity to the rural areas of southern Indiana. Our team works to deliver fiber optic infrastructure to areas that would otherwise not have access to reliable internet access.
Our mission is to provide customers and communities with affordable, reliable fiber optic service solutions and superior customer care. We will work to educate communities about the benefits and value of high speed internet. We will continually invest in partner communities to grow cohesively with the direction of the modern age.
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Frequently Asked Questions
What does a Executive Assistant do at Mainstream Fiber Networks?
As a Executive Assistant at Mainstream Fiber Networks, you will: the Executive Assistant will provide comprehensive administrative support to the executive, manage schedules, and coordinate meetings. They will also serve as a liaison between the executive and various stakeholders, ensuring effective communication and handling sensitive information with discretion..
Is the Executive Assistant position at Mainstream Fiber Networks remote?
The Executive Assistant position at Mainstream Fiber Networks is based in Indianapolis, Indiana, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Assistant position at Mainstream Fiber Networks?
You can apply for the Executive Assistant position at Mainstream Fiber Networksdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.